Office Assistant

REIVAX Contracting is a reputable and growing contracting company serving the greater New Jersey area. We pride ourselves on delivering high-quality workmanship and exceptional customer service. We are seeking a reliable and organized Office Assistant to join our team and support our daily operations.

Job Summary:

The Office Assistant will provide essential administrative support to ensure the smooth and efficient operation of our office. This role involves a variety of tasks, including answering phones, managing correspondence, data entry, document scanning and filing, and other general office duties. The ideal candidate will be detail-oriented, possess excellent communication skills, and be proficient in basic computer applications.

Responsibilities:

• Telephone and Reception:
• Answer and direct incoming phone calls in a professional and courteous manner.
• Take accurate messages and relay them promptly.
• Greet and assist visitors.
• Administrative Support:
• Perform general office duties, including photocopying, scanning, and faxing.
• Maintain and organize physical and electronic filing systems.
• Prepare and process outgoing mail.
• Order and maintain office supplies.
• Computer Work:
• Perform data entry and maintain accurate records in computer systems.
• Prepare and format documents, reports, and correspondence using Microsoft Office Suite (Word, Excel, Outlook).
• Assist with basic bookkeeping tasks as needed.
• Document Management:
• Scan and upload documents to electronic filing systems.
• Ensure accurate and efficient filing of all physical and digital documents.
• Maintain confidentiality of company documents.
• Other Duties:
• Assist with other administrative tasks as assigned by management.
• Maintain a clean and organized office environment.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an office assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented and accurate.
• Ability to work independently and as part of a team.
• Reliable and punctual.
• Familiarity with standard office equipment (copier, scanner, fax machine).
• Experience with basic bookkeeping is a plus.

To Apply:

Please submit your resume online at https://form.jotform.com/241557208816157

REIVAX Contracting Corp is an equal opportunity employer.