Administrative Assistant - Support National Security Initiatives

Administrative Assistant - Support National Security Initiatives

📍 Location: Fort Meade, MD 🔹 Clearance Level: Active Secret Clearance Required

About Thorheed Titan

Thorheed Titan is a proudly veteran-owned government contractor specializing in national defense consulting. We focus on critical areas like spectrum management and satellite-based defense technologies. We provide essential expertise to federal agencies, ensuring the resilience, security, and efficiency of communication systems vital to military and government operations.

As a trusted partner, we help drive mission success by delivering strategic solutions, technical consulting, and policy insights. Our work directly supports defense, intelligence, and federal civilian agencies, ensuring critical national security initiatives are executed with precision and expertise. We are committed to excellence and making a tangible difference.

Position Overview: 

We are seeking a highly organized and experienced Administrative Assistant to provide proactive and essential support to our team at Fort Meade, MD. This is not just a typical administrative role; it's a chance to contribute directly to important national security initiatives. This role requires a deep understanding of administrative best practices, meticulous attention to detail, and a strong working knowledge of DoD, Navy, and NAVIDFOR policies. You will be a key player in ensuring smooth and efficient operations within a mission-critical environment.

Key Responsibilities: Making an Impact

• Primary Point of Contact: Serve as the primary administrative point of contact, expertly managing personnel records, training materials, and official correspondence in strict compliance with DoD, Navy, and NAVIDFOR policies.
• Systems Management: Oversee and maintain various administrative systems, including SharePoint, vendor purchase orders, and cost data. Proactively identify opportunities for process improvement.
• Reporting and Documentation: Prepare accurate and timely reports, manage critical documents, and support civilian personnel labor and travel requirements (including processing travel arrangements and expense reports).
• Meeting Support: Attend staff meetings, capture detailed and accurate meeting minutes, and ensure timely submission of required documentation.
• Financial Support (Preferred): Assist with budget tracking, financial documentation, and expense reconciliation.

Required Qualifications: What You Bring to the Table

• Education: Associate’s Degree (AA) or equivalent experience.
• Experience: Minimum of 10 years of progressively responsible administrative support experience. Experience within a government or defense-related environment is highly desirable.
• Technical Skills: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and demonstrated ability to quickly learn new software and systems.
• Government Acumen: Strong familiarity with Government program report formats and regulatory compliance requirements.
• Clearance: Active Secret Clearance (must be able to maintain clearance).
• Organizational Skills: Exceptional organizational skills, time management, and the ability to prioritize tasks effectively in a fast-paced environment.
• Communication Skills: Excellent written and verbal communication skills, with a professional and courteous demeanor.  

Preferred Qualifications: Stand Out From the Crowd

• Experience in budgeting and financial documentation.
• Prior administrative support experience specifically within DoD, Navy, or NAVIDFOR.
• Experience supporting SES or Flag Officers.

Why Join Thorheed Titan? Be Part of Something Bigger

At Thorheed Titan, you'll be part of a mission-driven, veteran-owned business that understands the importance of precision, reliability, and expertise. We offer:

• Impactful Work: Contribute directly to vital national security initiatives.
• Team Environment: Join a high-performing team of dedicated professionals.
• Growth Potential: Opportunities for professional development and advancement.
• Competitive Salary and benifits.
• Veteran-Focused Culture: We value the experience and dedication of our veterans.