HR Administrative Support

SUMMARY 

This is a temporary position under the guidance of the Senior HR Generalist, that is responsible for providing administrative support as needed to ensure high level performance. May be assigned various projects. Enhances the cultures and performance of the Canadian and US organizations via the HR function.  Gains exposure to various HR functions and practical experience and insight into HR operations.  Builds trust via collaboration with employees, managers, and the HR Shared Service Center (HR SSC) team and maintains a strict level of confidentiality. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include exposure to the following:

• Projects as assigned
• Prepare presentation on assigned projects and learning outcomes
• Payroll
  • Prepares payroll forms as needed and route for signatures
  • Key User and administrator of timekeeping system (onboarding/offboarding, reopening timesheets)
  • Prepares and maintains personnel and training files
  • Performs employment verifications and reference checks
• Interviewing/Onboarding
  • Participates on panel interviews
  • Schedules pre-employment physicals and drug screens and follows up on results
  • Collects new hire documents, reviews for accuracy, completion, and signatures 
  • Updates new hire checklist 
  • Supports I-9 and E-verify processes
• Offboards exiting workers
  • Performs or shadows exit interviews
  • Calculates vacation/PTO amounts 
• Support benefit administration 
  • Prepares paperwork for Canadian benefit programs and calculates benefit earnings and deductions
• Events Committee member supporting employee and community outreach events
• Shadows Sr. HR Generalist as HR Advocate for Talent Development program
• Maintains personnel changes and records in electronic and paper form including
  • Personnel files and records in the timekeeping system
  • I-9 documents
  • E-Verify records
  • Training records
  • Payroll and garnishment records
  • Purges files per recordkeeping requirements
• Travels on occasion to Sterling Heights and may travel to Canada for business meetings, employee meetings and/or events
• Drafts general correspondence, procedures, processes, proofread documents
• Performs audits as requested (I-9 records, benefit billings, etc.)
• Understands and follows safety regulations and identifies safety concerns
• Adheres to the Quality Systems and participates in continuous improvement
• Performs other duties as assigned

EDUCATION and/or EXPERIENCE 

• Associate degree from a two-year college or university plus one year of HR or customer-facing work experience is required; or equivalent combination of education and experience.
• Intermediate computer skills (MS Office, Outlook, Word, Excel, Teams, SharePoint. Strong interpersonal skills, the ability to manage multiple tasks and maintain confidentiality are required. 

KUKA is an Equal Opportunity Employer committed to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other factor protected by applicable federal, state or local laws.