Purchase/Procurement Manager

Summary/Objective: 

Supervises, guides, and/or instructs the work assignments of subordinate staff.  Develops, coordinates and monitors the agency purchasing, inventory, contract and bidding process throughout the procurement cycle.  May manage purchasing card program.  Plans and executes procurement strategies that are designed to maximize customer satisfaction and minimize cost.  Develops and maintains effective working relationships with internal and external stakeholders.  Manages category and vendor performance.  Serves as a subject-matter expert. 
 

Essential Functions:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1.     Develops Request for Quotes (RFQs), Request for Proposals (RFPs), and other solicitation documents based on specified sourcing strategies.  Checks and corrects issues with technical writing such as clarity of specifications and grammatical errors.  Conducts the technical writing of solicitation documents in compliance with applicable laws, policies, and procedures.

2.     Supervises and plans the work of staff in performing procurement responsibilities.  Provides staff with clear performance expectations and objectives.  Tracks and reviews established metrics to provide constructive feedback and evaluate the performance of staff.  Identifies training and/or development opportunities for assigned staff. 

3.     Develops, communicates, and implements agency strategy.  Sets sourcing strategy based on overall procurement objectives, customer needs, supply market dynamics, technological changes in the marketplace, and other relevant factors.  Establishes work plans and identifies key members for solicitation team.  Complies and analyze data. 

4.     Develop negotiation strategies based on vendor response and market analysis to identify possible outcomes.  Leads negotiation with selected vendors.  Guides the strategic sourcing team to award the contract to the most qualified vendor.

5.     Serves as central point of contact for customers and vendors.  Establishes and maintains effective channels of communication and working relationships with customers and vendors.  Facilitates communication of solicitations in accordance with established formats and timeframes.  Supports the capture of all documents related to solicitation into Document Retention.  Answers protests and/or vendor questions for specific solicitations in accordance with established timeframes.  Ensures that customer service standards are met in all procurement activities for category(s).

6.     Manage category(s) and contracts on an on-going basis in accordance with the overall category procurement strategy and priority targets

7.     Evaluates and monitors contracts performance to ensure compliance with contractual obligations and to determine the need for changes. 

8.     Establishes and or maintains the inventory control systems and a records retention and disposal system.

9.     Organizes procurement, storage and inventory maintenance and distribution of supplies, equipment and services.

10. Utilizes computer skills to create, manage, analyze, and document sizable datasets and/or research information.  Prepare technical or statistical reports.

11. Insures the development and capture of knowledge management activities.

12. Develops and maintains professional knowledge of the procurement field.  Complies with the Georgia Procurement Manual, procurement rules, and regulations.  Understands legal implications and possible complications.  Identifies and attends appropriate training related to the procurement field. 

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Competencies:

·        Customer Service

·        Teamwork and Cooperation

·        Accountability

·        Results Orientation

·        Judgment and Decision Making

·        Talent Management

·        Transformers of Government

Preferred Education and Experience:  

Preference will be given to applicants who, in addition to meeting the required education and experience, possess one or more of the following:

Supervisory Responsibility:

This position manages a team within the department and is responsible for the performance management and hiring of the employees within that team.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Working Conditions:

Incumbents working in this job perform duties in an office setting. This is a 40-hour workweek requirement. This position may involve managing a high-volume workload and demands a high level of accuracy while working with deadlines. Regular attendance is an important part of being successful in this position. Reasonable accommodation can be made available to qualified individuals upon request.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. This position occasionally requires long hours and weekend work.

Travel:

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Additional Eligibility Qualifications:

None required for this position.

Work Authorization/Security Clearance:

As a condition of employment with Georgia Vocational Rehabilitation Agency, you must successfully complete a mandatory federal and national background check, pre-employment testing, and additional checks required for your job.

All candidates interested in employment with The Georgia Vocational Rehabilitation Agency must be legally authorized to work in the United States. The Georgia Vocational Rehabilitation Agency does not offer sponsorships for current or future employment visas (e.g., H-B1 employment visa).

AAP/EEO Statement:

GVRA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Reasonable Accommodations:

The Georgia Vocational Rehabilitation Agency is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request reasonable accommodation during any step in the hiring process, please contact our HR Team at ada_request@gvs.ga.gov.

GVRA:

The Georgia Vocational Rehabilitation Agency operates five integrated and interdependent statutory programs that share a primary goal - to help people with disabilities to become fully productive members of society by achieving independence and meaningful employment. Our programs impact both employers and job seekers. Our bottom line is to tailor our services to fit your needs. And our promise to you is consistent professional service with responsive and responsible follow-up.

Associate degree in accounting or business or a directly related field from an accredited college or university and four (4) years of job-related experience in a procurement environment, which included one (1) year in a lead worker, team leader, or supervisory role; or Technical diploma in accounting or business from an accredited college or university and five (5) years of job-related experience in a procurement environment which included one (1) year in a lead worker, team leader, or supervisory role; or two (2) years of experience at the lower level Procurement Agent 3 (FEP022) or equivalent position. Note: Some positions require Georgia Procurement Manual area-specific certification(s).