Administrative Assistant (Full-Time) Remote

Administrative Assistant Full Time Remote

Vanguard College Prep is looking for a fun and energetic self-starter, who is well organized, detail oriented, and can work in a fast paced environment to be an Administrative Assistant.

Vanguard aims to bridge the gap between high schoolers and successful college students.  We are on the forefront of revolutionizing afterschool education in the college prep arena and want someone with just as much enthusiasm for education and students as we have. Our culture at Vanguard is that of a friendly one, and although we are young, we have big ambitions—to create an enabling environment for students to not just learn but develop their academic careers.

A good candidate is flexible, results-oriented, and one who will grow with our company.

Job Description:

• Acts as the focal point of information between, staff, students, and parents
• Responsible for all incoming calls – new client, existing client, or taking messages
• Assists in developing relations with existing clients
• Reports all staff, client, vendor and subcontractor issues to Directors
• Develops, implements, follows and perfects office systems and procedures
• Read & answer all work-related emails
• Answer all phone calls and direct callers to appropriate contact
• Maintains and manages company calendar/appointments/client schedules
• Schedule any appointments for Directors
• Organizes and composes office correspondence, documents and other reports
• Supports sales and production
• Comfortable posting company related posts on social media platforms
• Send communication (“thank you notes”, referral gifts, etc.) accordingly
• Review upcoming Daily/Weekly schedule with Directors
• Participates in staff meetings, as needed
• Ensures the company's public image is consistent and in keeping with branding
• Marketing assistance

Skill Qualifications:

• Excellent organizational and time management skills
• Self-starter who works well with minimal supervision
• Is coachable and has a positive attitude
• Works well under pressure
• Can multitask in a professional setting
• Is comfortable speaking with clients in a customer centric manner
• Good written and spoken communication
• Must be very professional, extremely organized and punctual
• Proficient using a IOS, Windows, MS Office Suite, and G-Suites
• Experience working in an educational institution a plus
• Have excellent business etiquette and follow up procedures
• Be detail oriented and able to prioritize tasks to fit deadlines
• Tact and discretion for dealing with confidential information
• A calm and professional manner; and
• Able to work in a fast-paced environment methodically

Education Qualifications:

Must have a Bachelor’s Degree or higher.

Equipment Qualifications:

• Must have a computer with at least Windows 10, or Catalina MacOS
• Must have a video camera
• Must have high-speed internet (Above 20mb/s)
• Must have a quiet home working space with a clean background

Benefits:

Health insurance

Dental insurance

Vision insurance

Paid time off

Sick Days

Vacation Days

Starting Salary:

$15.00 to $18.00 /hour depending on education, experience, and skill.