You are viewing a preview of this job. Log in or register to view more details about this job.

Police Records Specialist

City of Spokane
Email

The City of Spokane is hiring Police Records Specialists to perform difficult records management work for the Spokane Police Department.

 

EXAMPLES OF JOB FUNCTIONS

 

This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities.

  • Provides records management for multiple law enforcement agencies and criminal justice agencies throughout Spokane County. Receives counter, fax, and telephone inquiries from internal customers and external law enforcement agencies, answers questions of a general and law enforcement nature, and refers individuals to appropriate sources of information.
  • Employees are assigned multiple distinct functions within one of the primary work groups including criminal records, domestic violence orders and public window.
  • Criminal records: Reviews, verifies, and processes reports, warrants, requests, teletypes, and faxes. Enters, updates, and corrects multiple databases as required. Reports processed include, but are not limited to, runaway/missing person reports, stolen vehicle recoveries, warrants, offender based tracking systems, and ineligibility to possess a firearm. Receives, sorts, reviews, scans, indexes, makes copies, corrects, and disseminates documents as required by applicable laws, policies, and procedures.
  • Domestic violence orders: Reviews, verifies, and processes court orders, enters information into databases, and updates databases as the court orders are served or status is changed. Works closely with court staff to review court orders and makes requests for any corrections when needed. Court orders may include criminal no-contact orders and a variety of civil protection orders including but not limited to domestic violence protection orders, anti-harassment orders, extreme risk protection orders, and restraining orders.
  • Public window: Reviews applications for gun licenses and conducts criminal background checks for concealed pistol licenses, gun transfers, and firearm dealers. Generates paperwork and submits requests to outside agencies (DOL etc.). Interacts with customers in person, by phone, and by email. Performs cash transaction duties handling funds, change, receipts, reconciliation, deposits, and disbursements.
  • Performs related work as required.

 

MINIMUM QUALIFICATIONS

NOTE: Before applying, please review disqualifiers and the Spokane Police Department Hiring Standards here.

 

  • Education: High school diploma or equivalent; AND
  • Experience: Two years of clerical office work experience with primary duties in data entry or administrative tasks.
  • Substitution: One year of business or clerical education above the high school level may substitute for one year of the experience requirement. An associate degree or higher from an accredited college or university in business, communications, social science, criminal justice, or a closely related field may substitute for the two-year experience requirement.
  • Typing: Must be able to type at the rate of 200 keystrokes (40 words) per minute.

 

All applicants MUST submit a Personal History Statement (PHS) form along with the online employment application in order to be considered. This documentation will be used to conduct a background investigation. It is a MANDATORY REQUIREMENT to complete the Personal History Statement.

  • Download the PHS form at the following link: Personal History Statement
  • You may attach the completed PHS form to your online application or e-mail it to civilservice@spokanecity.org.

 

NOTE: Applicants are required to submit to a polygraph examination, fingerprint, and background investigation prior to appointment and obtain ACCESS II certification within the probationary period.

 

Please click "apply" to view the Civil Service examination details on the official job posting.

 

BENEFITS

  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Long-Term Disability Insurance
  • Flexible Spending Account
  • AFLAC
  • Defined Benefit Pension Plan
  • Deferred Compensation
  • Legal Shield/ID Shield
  • Pet Insurance
  • Voluntary Term Life Insurance

 

We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions.