Administrative Assistant

While you work to empower Colorado youth and families, we empower you to develop your career. Join one of the most respected leaders in child advocacy services. Our family like culture and specialized programs allow our staff to utilize their individual talents and contribute in ways that are both professionally and personally fulfilling. At Shiloh House you will find meaning and purpose in your work while you build your career. Our leaders are dedicated to teaching and providing you with the tools to be successful. We believe strongly in growing and developing our future leaders, providing advancement opportunities by promoting from within. In return for your dedication and contributions, you will be recognized and provided an array of competitive benefits.  
 

If you are looking for a fast-paced, challenging, growing company in the youth/social services industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

How You Will Make a Difference: The Administrative Assistant is responsible for the daily administrative and functions of the Human Resources (HR) department including hiring processes, record maintenance, and communication within internal and external parties.

Compensation: In accordance with the Colorado Equal Pay for Equal Work Act, the expected compensation for this Colorado position is $23.00 per hour.

Schedule: 

• 40 hours per week, Monday-Friday, 7:30 am - 4:00 pm

Benefits:

• Insurance benefits include health, dental, vision, life, accident, and critical illness
• 403(b) retirement plan with match
• ClassPass Membership - A wellness benefit providing access to a variety of fitness classes, gyms, and wellness experiences to support your health and well-being
• Paid time off and personal leave
• 12 Paid Holidays
• Schedule flexibility
• Access to the agency's car upon program’s approval
• Mileage reimbursement
• Employee assistance program
• This position provides a valuable opportunity for recent graduates to apply their education, gain hands-on experience, and make a meaningful impact in the lives of young adults transitioning from foster care.
• 10% off tuition at CCU for their online programs
• Growth opportunities are available throughout the agency as we love to promote from within!

Responsibilities & Duties include:

• Uses appropriate greetings and promptly relays messages as needed.
• Regularly updates the Agency Organizational Chart.
• Creates and updates procedure sheets and personnel documents ongoingly.
• Maintains strict confidentiality of all employee and participant information.
• Operates under the Department of Human Services Social Services Child Care Facility Licensing rules and regulations.
• Tracks and obtains ongoing personnel requirements.
• Creates and maintains personnel files for new employees.
• Ensures compliance with surprise audits from state and COA/Social Current for personnel files.
• Follows Change of Position and Promotion processes for internal applicants.
• Assist with recruitment efforts, including job postings and checking references/backgrounds for qualified candidates.
• Support new hire onboarding, ensuring all required paperwork and training are completed.
• Monitor and track annual performance reviews, ensuring timely completion.
• Process and maintain personal transport approval forms.
• Process employee exits, including resignations and system access removal to ensure compliance with offboarding procedures.
• Support yearly compliance projects, such as W-2 distribution, Benefit Summary Annual Reviews, and other reporting requirements.
• Order and manage office supplies for the HR department.
• Monitor incoming mail and distribute accordingly.
• Respond to employee inquiries regarding HR policies and procedures.
• Handle general administrative tasks, including scheduling meetings and maintaining HR documents.
• Performs other duties as assigned.

Requirements:

• Must have at least one year of experience answering phones and two years of general clerical experience.
• Must have strong communication skills, including writing, typing, active listening, and proficiency in Microsoft Office Suite/Google Docs.
• Must demonstrate integrity, confidentiality, professionalism, and the ability to work independently with minimal supervision.
• Must possess excellent organizational, time management, and problem-solving skills, with the ability to work under pressure in a fast-paced environment.
• Must be proficient with HRIS software; knowledge of Paylocity is a plus.
• Must be at least 21 years of age.
• Must be willing and able to pass a background check.

Posting Date: 3/3/2025

Application Window: Ongoing (Applications will be accepted on an ongoing basis)