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Conference Graduate Assistant

Oakland University
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JOB SUMMARY

The Conference Graduate Assistant directly assists in supervising the Conference Assistant (CA) staff in University Housing, conducts training sessions for undergraduate student employees, manages summer camp/conference/intern assignment-related processes, and performs a weekly audit of keys.

Candidates should note that this position has a live-on requirement, and candidates will serve on-call in a professional duty rotation. This Graduate Assistant will attend training meetings under the supervision of the Assistant Director for Assignments and Summer Conferences and the Office Manager. 

MINIMUM QUALIFICATIONS AND SKILLS

  • Crisis response and on-call duty experience
  • Must be enrolled in a degree-seeking graduate program in winter 2024 and continuing graduate studies in fall 2024.
  • A minimum 3.0 grade point average must be maintained during employment.
  • Must not be found responsible for serious conduct violations
  • Due to the formal and informal demands of the position, involvement in other activities that require a sizeable time commitment (volunteer work, other employment, summer classes) is permitted only with written advance authorization from the Assistant Director for Assignments and Summer Conferences. 
    • Those required by their academic program to participate in field experience/internships, which require a significant time commitment, will need prior approval from the Assistant Director of Housing Assignments and Summer Conferences.

RESPONSIBILITIES AND DUTIES

Supervisor Component:

  • The Conference Graduate Assistant is responsible for assisting in the onboarding of new Conference Assistants
    • This includes scheduling, participating in training, and conducting staff social activities.
    • Conference Graduate Assistant may assist with facilitating trainings with on-campus partners on an as-needed basis
  • Conference Graduate Assistant is responsible for upkeep of Conference Assistant staff schedules and maintaining Conference Assistant Discord for staff shift changes as needed 

Administrative Functions:

  • Partly responsible for communicating with facilities and maintenance staff on the condition of occupied / unoccupied rooms during summer camp/conference turnover.
    • In addition, the Conference Graduate Assistant will be expected to provide reports to undergraduate employees on occupied floors for accurate duty rounds. 
  • Responsible for coordinating key re-cores with maintenance staff and ensuring missing keys are correctly logged. 
  • Additional duties may be assigned as needed by the Assistant Director of Assignments and Summer Conferences and the Office Manager.

Departmental Component:

  • Participate in necessary training before the beginning of the employment period year and as necessary throughout the summer
    • Required to attend weekly staff meetings with the Conference Assistant staff, and they must schedule supervision time each week with their direct supervisor. 
  • The Conference Graduate Assistant will facilitate one-on-one meetings with the Conference Assistant staff to provide ongoing support. 
  • May be asked to assist in recruiting professional and paraprofessional staff and their selection through interviewing and evaluation.

Requirements

  • Verbal and written contact is expected on a regular and frequent basis. 
  • Written reports may be expected concerning specific situations. 
  • Decisions involving delegated areas should be communicated to the appropriate Assistant Director and Office Manager and are often made in consultation.

DOCUMENTS NEEDED TO APPLY

  • Resume
  • Cover letter

COMPENSATION

  • Monthly stipend 
  • On-campus housing and summer meal plan 
  • Please note that this position does not cover tuition expenses for summer courses.

CONDITIONS OF EMPLOYMENT

  • Act in accordance with all University Housing staff policies as outlined in the University Housing Staff Manual Google Site.
  • Act in accordance with all University Housing policies in the Housing Handbook.
  • Act in accordance with the Clery Act as a mandated reporter and carry out responsibilities in reporting a crime on campus as a University Housing staff member.
  • Must be free of student conduct sanctions and uphold the University’s Student Code of Conduct, the Housing Handbook, and all of University Housing’s staff policies at the time of application and throughout employment.
  • Maintain a minimum of a 3.0 cumulative and semester GPA. If the staff member’s GPA falls below the requirement, that staff member may be subject to termination.
  • Must be enrolled full-time in a degree-seeking graduate program in the winter 2024 semester and continuing graduate studies in the fall 2024 semester.
  • Fulfill all assigned duties and responsibilities.

If one or more of these conditions are violated, you will be provided a timely and orderly process for the investigation and adjudication of the alleged violations. If you are determined to be responsible for the alleged violations, you will be subject to disciplinary action as outlined in the training manual.


 

SUPERVISION RECEIVED

The Conference Graduate Assistant reports directly to the Assistant Director of Assignments and Summer Conferences and the Office Manager.

SUPERVISION PROVIDED

The Conference Graduate Assistant supervises the Conference Assistant undergraduate staff.