Conference Assistant

JOB SUMMARY

Conference Assistants (CA) are hired to assist in all facets of the Residence Halls Conference Program. Duties include administrative, clerical, and physical operations assigned in connection with the general management of the conference program. A major portion of the job is working at the service desk, assisting conference and hostel guests, mediating residential conflict, social programming, and participating in an on-call duty rotation on nights and weekends.

MINIMUM QUALIFICATIONS AND SKILLS

• Must have sophomore, junior, or senior class standing or be a graduate student at Oakland University by fall 2024
• Must have one semester of on-campus living experience
• Current cumulative and semester GPA must be 2.75 or higher
• Must not be found responsible for serious conduct violations

RESPONSIBILITIES AND DUTIES

• Assist in the preparation of conference housing facilities including inventorying supplies, set up at reception desks, key preparation, and decorating bulletin boards.
• Work at the service desk to handle all aspects of mail, including package logging and equipment checkout.
• Work in the Housing Office performing administrative tasks.
• Serve in a duty rotation including weeknights, weekends, and summer holidays.
• Respond to all situations involving conference guests and summer residents and notify supervisors for follow-up and emergency assistance as part of serving on duty.
• Complete tasks, programs, and paperwork by the assigned deadlines.
• Perform check-in and check-out procedures as assigned for conference guests and summer residents.

DOCUMENTS NEEDED TO APPLY

• Resume

COMPENSATION

• $15/hour
• Room and board for the summer I and summer II semesters (residence halls only)

CONDITIONS OF EMPLOYMENT

DEPARTMENT CONDITIONS

• Act in accordance with all University Housing staff policies as outlined in the University Housing Staff Manual Google Site.
• Act in accordance with all University Housing policies in the Housing Handbook.
• Act in accordance with the Clery Act as a mandated reporter and carry out responsibilities in reporting a crime on campus as a University Housing staff member.
• Must be free of student conduct sanctions and uphold the University’s Student Code of Conduct, the Housing Handbook, and all of University Housing’s staff policies at the time of application and throughout employment.
• Maintain a minimum of a 2.75 cumulative and semester GPA. If the staff member’s GPA falls below the requirement, that staff member may be placed on academic notice or be subject to termination.
• Must be enrolled full-time at Oakland University unless otherwise approved by the supervisor. *If student employment criteria are met for the upcoming fall semester, the individual is eligible to be a student employee during the summer semester.

POSITION SPECIFIC CONDITIONS

• Must complete Conference Assistant training.
• Attend weekly staff meetings.
• Work approximately 20 or more hours per week.
• Working an average of 2-4 duty nights per week 
• The student must live in University Housing for the duration of employment.
• Taking classes and/or additional part-time employment, not interfering with work schedule, must be approved by the Assistant Director for Assignments and Summer Conferences. Full-time employment/internships are not allowed. Must commit to work both summer sessions with no extended vacations.

If one or more of these conditions are violated, you will be provided a timely and orderly process for the investigation and adjudication of the alleged violations. If you are determined to be responsible for the alleged violations, you will be subject to disciplinary action as outlined in the training manual.

SUPERVISION RECEIVED

Students will directly report to the Office Manager and Operations Graduate Assistant for daily operations and questions. Students will indirectly report to the Assistant Director for Assignments and Summer Conferences.