Accounts Payable Specialist

General Description of Position

This is a full time, in office, non-exempt position. The Accounts Payable Specialist is responsible for executing accounting functions related to the payment processing for goods and services acquired by BOCC departments. This role involves a range of complex accounting and clerical tasks, including adhering to established procedures for the preparation and maintenance of accounting records and reports. Given the role's position as the final checkpoint in the verification process for issuing payments, meticulous attention to detail and accuracy are crucial.

Key Responsibilities:

• Payment Processing: Execute accounting functions for payments, including invoice reviews and validation of documentation for goods and services acquired by BOCC departments.
• Vendor & Payment Management: Handle BOCC vendor requests/changes with W-9 verification: manage voided payments, reissues, and stop payments.
• Board Checks & ACH Payments: Process Board Checks and ACH payments accurately and timely.
• Pre-Audit Review & Month-End Closing: Conduct pre-audit reviews of BOCC purchasing card charges for compliance and manage month-end financial closing for BOCC Accounting.
• Records & Reconciliation: Maintain Housing Rent Roll records and reconcile prepaid expenses at the fiscal year-end.
• Issue Resolution & Journal Entries: Resolve payment issues and prepare journal entries for accurate financial records.
• Documentation & Communication: Prepare payment documents for BOCC approval at scheduled county meetings and maintain effective communication with stakeholders.
• Audit Support: Assist in providing accurate and complete information to any auditing firm as requested.
• Stress Management & Coverage Support: Work effectively under high stress levels while maintaining accuracy and professionalism. Provide coverage and support within finance as necessary.

What We Offer:

• A collaborative and cohesive team environment.
• Opportunities for professional development and growth.
• A role that makes a meaningful difference in the community.

Qualifications:

• High school diploma or equivalent is required.
• An associate's degree or higher in Accounting, Finance, Business Administration, or a related field is preferred.
• Minimum of 2-3 years of experience in accounts payable, accounting, or a related field.
• Previous experience working in government or public sector environment is preferred.

Join us in our mission to provide exceptional court services and support the objectives of the Clerk of the Circuit Court and Comptroller. Apply today and be a part of our dedicated team!

Federal and state laws require an employer to attest in writing that all deputy clerks are legally authorized
to work in the United States. The Clerk is required to comply with E-Verify and Department of Revenue
reporting requirements. Deputy clerks are required to complete an I-9 form and produce documents
establishing both employment authorization and identity. The list of acceptable documents can be located
at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents - https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

The Clerk utilizes the Florida Department of Law Enforcement (FDLE) FCIC/NCIC network and other
resources to conduct background checks on applicants selected as potential new hires. Deputy clerks
are required to submit verification of identity and undergo LiveScan fingerprinting prior to their first day of
employment. Fingerprints will be submitted to National Rap Back and are retained at FDLE and the
Federal Bureau of Investigations (FBI) for the purpose of providing notice of any subsequent
modifications to a deputy clerk's criminal history records. Fingerprints are retained for the duration of the
deputy clerk's employment. The Clerk will no longer have access to records upon separation of
employment.

Deputy clerks are required to report any incident involving an arrest or notice to appear for any criminal
charge against themselves as soon as practically possible. Employability and continued employment of
a deputy clerk who has a criminal record is decided on a case-by-case basis. Per the FBI's CJIS Security
Policy (Section 5.12.1) and the FDLE Criminal Justice User Agreement (Section III), agencies are
required to properly vet individuals prior to granting access to unencrypted CJI or to physically secure
areas where CJI is handled, processed, or stored. Records are subject to CJIS Access Review by FDLE.

The Clerk of the Circuit Court and Comptroller's office (Clerk) is a Drug-Free Workplace. This policy is
established pursuant to the drug-free workplace program under Fla. Stat. §440.101-102. During the
course of employment, all deputy clerks may be required to submit to a drug test(s) to detect the presence
or absence of any drug, including alcohol, or its metabolites which, by way of this policy, are prohibited.
The reasons for tests conducted include, reasonable suspicion, follow-up testing, post-injury/accident
testing, and negative dilute retests.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://citrusclerk.isolvedhire.com/jobs/1435856-125092.html