Project Coordinator

Voted "Great Place to Work" 9Dot Education Solutions is seeking a passionate Project Coordinator who will support some of their HR operations departments.

If you are highly organized, and have successful experience supporting leaders and staff with multiple projects apply to join the team!

In this role you will support 9Dot's HRIS, HR Helpdesk, Benefits and implementation departments with process tracking, improvement and team collaboration. You will also work on projects on the HRIS side with troubleshooting to support the systems team so they may improve any services to our clients.

You will have a home office but be based in the Pasadena CA area for in person days (20 days per year) plus travel 15% -20% to the office and to on-site client schools for on boarding processing during summer school staffing.

You will be the right hand to a Director overseeing these departments, providing updates on projects, priorities and meeting support.

Who We Are:

9Dot is Great Place to Work Certified. We are a human resources and accounting company, working to change the world by supporting mission-driven businesses, charter schools, and nonprofit organizations. Our team thrives on flexibility, hustle, and individual ownership of tasks, and our people think outside the box and do what it takes to cut the mustard. We believe in providing strong customer satisfaction, connection, innovation & ambassadorship. Most Importantly we believe in supporting a culture of communication, strong relationships, and learning

Company Perks:

We offer a comprehensive benefits package for full-time staff, including paid time off, holiday, and sick time; medical, vision and dental coverage; and an employer-matched 401K plan. Employees have access to wellbeing tools and resources, from wellness classes to committees and continual opportunities for personal and professional growth. This position is primarily remote, with occasional in-person office days required to support events, gifting, and other administrative responsibilities as needed.

Hours - Monday through Friday - 8am - 5pm - PST

Hourly pay rate range - $23.00 - $27.00 per hour

Some of the responsibilities include:

Prepares, organizes and maintains corporate documents and records (i.e. notices, contracts, memos, articles).

Reads, sorts, and routes incoming mail and email for the Designated department, bringing attention to time sensitive or priority mail and electronic communication as needed.

Report issues in a timely manner, and take the lead on issue resolution with all parties.

Produces and updates Weekly Report for various projects and department tracking.

Consolidate Project Reporting and Tracking across Infrastructure and Development.  

Creates and composes correspondence in concert with the Designated department as needed, providing error-free final product with minimal number of drafts.

Reviews, compares and prepares various legal documents (i.e. proposals, applications) for conformation and consistency.

Acts as liaison or representative for Designated department in routine administrative and project coordination activities, phone calls, inquiries or other matters as designated.

Coordinates travel arrangements, itineraries, meetings and events for the Designated department as needed.

Reviews and suggests ways to simplify procedures and improve workflow.

Provides organizational and clerical support as needed for Designated department

Collects data and prepares reports, including conclusions and recommendations.

Maintains and manages Designated department expense reports.

Arrange conference presentations

Prepare data and training presentation for varied audiences

Interface with vendors and outside consultants for project statuses 

Manage project assignments and resource allocation 

Communicate regularly and clearly with all necessary departments for updates

Collaborate with staff members on completing tasks 

Draft, prepare, distribute and follow-up with various correspondence 

Participate in other activities at the discretion of the Designated department. 

Assist with other projects, functions and duties as assigned.

Knowledge, Skills and Abilities Required:

Ability to identify Designated department needs and independently resolve potential problems.

Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision.

Ability to maintain confidentiality and appropriately disseminate information.

Ability to follow up on task commitments and give updates as needed.

Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.

Excellent written and oral communication skills.

Excellent organizational skills 

Attention to detail and a tolerance for working on multiple projects simultaneously 

Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups 

High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint

Ability to type 50 wpm.

A commitment to the mission and core values of the Company.

Excellent verbal and written communication skills.

Education and Experience:

A four-year college degree. Minimum of five years of related experience.

Administrative experience at executive level or equivalent related experience.  Experience in related field for designated department preferred.

*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.