Payroll Specialist

Department: Administration

Pay Rate:$24.57-$26.07/hour, depending on experience.

Location: Wautoma, WI 54982

Job Title: Payroll Specialist 

Department: Administration 

Location: Waushara County Position 

Overview 

Waushara County is seeking a dedicated and detail-oriented Payroll Specialist to join our Administration team. Reporting to the Human Resources Manager, this role is responsible for all aspects of payroll processing, acting as a subject matter expert for payroll and timekeeping systems. The ideal candidate will have experience in payroll processing, a strong understanding of payroll laws and taxes, and the ability to work independently while maintaining confidentiality. 

Key Responsibilities: Payroll Processing: Verify and process employee time records, ensuring accuracy for each payroll cycle. Prepare payroll for processing with third-party vendors or ACH transfers if done in-house. System Expertise: Serve as the subject matter expert for Payroll and Timekeeping systems. Troubleshoot software issues and collaborate with Tyler Technology for custom reports and updates. Record Maintenance: Proof all HR entries, including new employees, internal transfers, terminations, and deductions. Reconciliation: Review, reconcile, and prepare bills for benefits, retirement, garnishments, and other deductions. Reporting & Deposits: Prepare federal, state, and other required payroll reports, including W-2s, WRS, and payroll journal entries. Ensure timely deposits for tax withholding and other payroll-related payments. Year-End Processing: Assist with year-end reconciliation, including W-2 preparation and state retirement reporting. Confidentiality: Maintain strict confidentiality of sensitive employee information and provide special reports as needed. Additional Duties: Other duties as assigned by the Human Resources Manager. 

Education & Experience: Required: Associate's degree in a related field or 3-5 years of comparable experience in payroll or financial oversight programs. Preferred: Experience with payroll processing for multiple departments or large employee groups. 

Knowledge, Skills & Abilities: Technical Skills: Proficient in data entry, Microsoft Excel, and financial software (experience with Tyler Technology is a plus). Payroll Expertise: Strong understanding of payroll processes, tax laws, and general ledger management. Communication: Excellent communication skills to assist the public, employees, and government officials. Attention to Detail: Meticulous attention to detail, especially in payroll, benefit enrollment, and data maintenance. Independence: Ability to prioritize tasks, work independently, and meet deadlines. Confidentiality: Strong sense of discretion and ability to handle sensitive information. 

Working Conditions: Location: Primarily office-based, with a sedentary work environment that includes sitting, walking, and occasional bending. Other: Must be able to effectively communicate with the public and use office equipment, such as a calculator, telephone, and computer. 

How to Apply: Interested candidates should submit a resume and cover letter to hr@wausharacountywi.gov. For more information about the position, please contact Kelsee Blaska (kelsee.blaska@wausharacountywi.gov) Waushara County is an Equal Opportunity Employer. We encourage applicants from all backgrounds and experiences to apply.

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