Scheduler

The Scheduler will play a key role in ensuring smooth coordination of attorney calendars, legal proceedings, and client meetings. The ideal candidate will be a detail-oriented, proactive professional with excellent communication and organizational skills.

Key Responsibilities:

• Scheduling & Coordination: Arrange and manage depositions, hearings, mediations, and other legal proceedings while ensuring calendar accuracy and timely updates.
• Communication: Coordinate with attorneys, clients, opposing counsel, adjusters, and other parties to confirm availability and distribute scheduling notices
• Administrative Support: Assist with subpoenas, monitor deadlines, and provide scheduling support to attorneys and staff.
• Compliance & Recordkeeping: Maintain accurate scheduling records, ensure compliance with court deadlines, and proactively resolve scheduling conflicts.

Qualifications:

• Minimum of 2 years in a scheduling or administrative role, preferably in a law firm or litigation environment
• Familiarity with case management software.
• Experience coordinating subpoenas and legal notices.

Why Join Us:

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and supportive work environment

About Us:

Spellacy, Hernandez & Bartell, PLLC (SHB) is a leading defense litigation firm specializing in insurance law, including liability, bad faith claims, and fraud investigations. Serving businesses and insurers across Florida, we pride ourselves on delivering top-quality legal services with personalized attention to every client.

Our firm is known for its precision, timeliness, and strong relationships within the insurance and business communities. With a commitment to excellence and a supportive team environment, SHB offers a dynamic workplace for those passionate about litigation and insurance defense.