Policy Manual Consultant, Policy and Governance Technology Services

Description

This is a hybrid position based in West Sacramento with travel throughout California. This role facilitates in-person policy development workshops which requires overnight travel which can be for 2-3 days consecutively about 2 times a month; amount of travel is subject to change.

Summary

Under the general supervision of the Senior Policy Manual Consultant, incumbent provides policy manual drafting, development and consulting services to governing board members, elected officials, county administrators, school district administrators, and the general public regarding policies and requirements for educational administration; provides policy training for district personnel and board members; proofreads technical policies and manuals to assure accuracy; assists in drafting technical policies and manuals; prepares for and presents at conferences and other public engagements; increases awareness of, and markets policy services and other CSBA products and services; actively develops and maintains positive relationships; deals with a diverse group of external and internal contacts at all levels of an organization; independent and sound judgment is required to plan, prioritize, and organize diversified workload; relies on experience and judgment to plan and accomplish goals; and performs a variety of other duties as assigned.

Essential Duties & Responsibilities

• Performs complex analytical functions in planning and developing local policies and procedures for school district governance and operations.
• Participates in the drafting, reviewing, development, revision, and formatting and maintenance of CSBA’s sample policy manual.
• Facilitates policy development workshops and develops and edits district policies and procedures
• Prepares and presents documents on sensitive policy issues to special interest groups, individuals, governing boards and other internal and external stakeholders.
• Analyzes and interprets federal and state laws, rules, and regulations.
• Monitors, tracks, reviews, and analyzes state and federal legislation and regulations related to educational programs and trends and makes recommendations to school boards for updating and maintaining district policies and procedures.
• Responds to technical questions and clarifies policy information for CSBA staff, local, state, federal, and public school officials, through a variety of media (email, phone, mail, Web).
• Serves as CSBA spokesperson about policy and provides consultative services to public school board members and administrators.
• Provides technical assistance to school districts and county offices of education.
• Provides project management support for the policy update process, including calendaring, meeting coordination and minutes, stakeholder reports and updates, and management of policy update materials.
• Acts a department liaison for projects, updates, and policy related alignment.
• Travels overnight frequently throughout the state of California.
• Coordinates with policy manual production support staff to customize, update and produce district policy manuals.
• Establishes and maintains collaborative working relationships with external stakeholders to support the development and implementation of policies and regulations.
• Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
• Demonstrates respect, honesty and professionalism at all times.
• Performs other duties as assigned.

Education & Experience

• A Bachelor’s degree or higher with major coursework in education policy or on administration, public policy, research, or related social science fields, or any combination of equivalent training or experience.  Three (3) to five (5) years of progressive, responsible research or analyst experience, preferably in education, legislative, or other non-profit settings.

Requirements

Qualifications

Knowledge of:

• Organization and function of school boards, county offices of education, non-profit organizations and commissions.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles, practices, concepts, and methods of education program research, development, evaluation, and implementation.
• Recent and on-going developments, current literature, and sources of information related to education.
• Knowledge of project and/or program management, analytical processes, and report preparation techniques.
• Techniques for effectively representing CSBA in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, clients/potential clients, vendors, contractors, and CSBA staff.
• Principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
• Modern office management practices and methods, including use of standard office equipment, computer equipment and applications, including word processing, spreadsheet applications, report writing and business correspondence/writing.
• Policy writing and technical writing.
• English usage, grammar, spelling, vocabulary, and punctuation.

Ability to:

• Effectively represent CSBA in contacts with governmental agencies, community groups, and various businesses, professional educational, regulatory, and legislative organizations.
• Prepare clear and effective presentations, reports, correspondence, and other written material.
• Work both independently or with brief instruction and collaboratively in a team environment.
• Perform responsible education program research, development, evaluation, and implementation involving use of independent judgment and personal initiative.
• Perform complex analysis and to interpret, summarize, and present information and data in an effective manner.
• Prepare clear and effective presentations, reports, correspondence, and other related material independently or from brief instructions.
• Interpret, apply, explain, and insure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Travel overnight frequently throughout California.
• Perform responsible application of specialized program-related knowledge to support organizational unit with accuracy, speed, and limited supervision
• Interpret, apply, and explain administrative and departmental policies and procedures
• Provide customer service for program-related inquiries and related requests.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Apply knowledge and demonstrate critical thinking skills, lead and coordinate various projects involving participation of other departments.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Effectively manage time, set priorities, and meet critical time deadlines.
• Promote the mission  and values of the Association through portrayal, living, modeling, and exhibiting the Association’s commitment to integrity, collaboration, excellence, accountability, innovation, and respect; use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.

Environment Elements & Physical Demands

• Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department policies and procedures.
• Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, before groups, and over the telephone; Must be able to bend, stoop, kneel, reach, push, and pull drawers open and closed in the execution of their duties.
• Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
• Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
• Ability to travel throughout the State of California.

Licenses & Certifications 

• Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.