Summer College Intern - Clerk of the Board

Overview

 

OCTA's Summer College Intern Program is a ten-week paid student/intern program. You will gain real world work experience on meaningful projects under the guidance of transportation professional. You will have the opportunity to use problem solving, communication and decision-making skills as you gain valuable work experience.

As a Summer College Intern, you will be exposed to OCTA's career opportunities in the transportation industry. You will gain deeper awareness of transportation's many facets through your OCTA orientation, projects and teams, and internal networking.

Under direct supervision, students will perform a variety of professional, entry-level duties to obtain practical experience related to their major field of study and interest, and the sponsoring department's current business operations within OCTA and the Transportation Industry. Employment will be full-time, approximately 40 hours per week, for the duration of the ten-week program.

The intern will provide administrative support to compile, produce, notice and distribute the Board of Directors and Board-appointed Committee agendas/agenda packets and support of the meetings. The intern will participate in the operation of the Clerk of the Board Department (a Board-support Department). The intern will serve as a liaison to the Board of Directors in support of various requests, and gather information for Board Members and their staff, as necessary. The intern will participate in the processing of public records requests, legal documents, and Statement of Economic Interests – Form 700 and other mandates overseen by the Clerk of the Board Department.

The pay range is from $19.00 - $22.00 per hour depending on your education level. This position is not eligible for employee benefits.

This position will remain open until it is filled.

Responsibilities

 

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

• Provides administration and technical assistance to the Clerk of the Board by performing specialized duties and adhering to legislative mandates.
• Assists with compiling Committee and Board agendas, along with associated agenda materials, prepares agenda follow-up documents, coordinates documentation with other departments, and follows established guidelines to oversee the reprographic processing of these agendas, with the final step in the distribution of the agenda packets and digital postings.
• Interfaces with Authority staff, Board Members and their staff, as well as other public agencies, to resolve issues, answer questions, and provide information as required regarding Committee and Board agendas.
• Assists in processing legal documents and public records requests received on behalf of the Authority.
• Supports Board-appointed Committee functions, including meeting coordination and set-up, meeting noticing, minute taking and transcription, along with coordination of presentation materials.
• Coordinates and updates Board and Committee meeting calendars and performs time stamping and trimming of Board and Committee live recordings.
• Assists with coordination of Public Hearings which includes publishing notices in newspapers in multi-languages, reserving a court reporter and/or sign-language interpreters, translators, and reconciling related invoices.

Interest in:

• Learning the principles and practices of the Clerk of the Board field.
• Learning the methods, materials, equipment, and techniques used in the Clerk of the Board field.

Ability to:

• Perform entry-level professional work.
• Acquire increasingly complex and technical knowledge and skills.
• Assume progressively responsible duties.

Qualifications

 

Requirements to qualify for the Summer College Intern Program are as follows:

• College students must be enrolled full-time in a two or four-year college program, at an accredited college or university, and follow a course of study leading to an undergraduate or graduate degree.
• Students that graduate with their bachelor’s degree from an accredited college in the fall of 2024 or the spring of 2025, are eligible.
• College students enrolled full-time and pursuing a master’s degree from an accredited college.

Desirable degree program for this assignment is Public Administration, Public Policy, Political Science, Business, Communications, Pre-Law, or related discipline.

Special Qualifications:

• College students pursuing a course of study leading to an undergraduate degree must maintain a cumulative grade point average (GPA) of 2.5 or better.
• College students pursuing a course of study leading to a graduate degree must have a cumulative GPA of 3.0.
• Must submit most recent college transcript.

Working Conditions/Physical Activities:

(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Positions in this class typically require: Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

Disclaimer:

The above statements are intended to indicate the general nature and level of work performed by employees within this classification. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills and qualifications required of employees assigned to this job.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.