Project Management Intern

Job Summary:

The Project Management (PM) Intern will play a crucial role in coordinating the phased development of solutions supporting battery pack systems. This position involves interfacing with various cross-functional teams, including design engineering, systems engineering, purchasing, prototype and production manufacturing, and test & validation teams. The intern will be responsible for developing and executing system improvement initiatives, integrating program status updates, revamping automation for key process indicators, and maintaining program data. Additionally, the intern will support Program Managers in driving the execution of specific deliverables and complete a 12-week project presentation at the end of the internship. 

Responsibilities:

• Learn and develop collateral in Smartsheet (ABS project planning/tracking/reporting tool).
• Execute a system improvement initiative that supports Program Management of our projects.
  • Integrate program status 1-pagers from all Departments to feed into PDT (Product Development Team) meetings in Smartsheet to eliminate redundant reporting. Measure effectiveness of 1-pager process, develop tracker assessing each department's completion and quality, and document procedure and rollout/train.
  • Revamp automation for KPIs (Key Process Indicators or metrics) in Smartsheet -- for action items, change requests, and red programs.  Work with PM & Team to redefine most valuable pareto categories and how to link actions into KPI sheet. Document procedure and rollout/train.
  • Revamp BOM (Bill Of Material) cost tracker in Smartsheet for core product variants and shared materials. Work with Smartsheet & Plex (finance system) experts to define a solution for better linking and simpler input & management by purchasing and improving BOM cost tracking reports for PM dashboards.
  • Revamp overall Program cost tracking tool. Participate with PM & Finance in development of new cost model required for 2025. Implement updates based on new cost categories that match in Smartsheet and Plex for streamlined reporting and data tracking.
• Maintain program data such as schedule, action items, deliverables, engineering changes, cost tracking, and associated reports, metrics, and project dashboards.
• Support Program Managers in driving execution of specific assigned deliverables from cross-functional Team members required for product launch.
• Complete a 12-week project presentation at the end of internship.
• Report the progress of tasks on a regular basis.
• Adhere to federal and state regulations.
• Adhere to all company policies, processes, and procedures.
• Performs other duties as requested, directed, or assigned.
• Predictable and reliable attendance.
• Must be able to work a minimum of 30 hours per week up to a maximum of 40 hours per week.
• Minimum of 3.0 GPA required to enter the program.
• Must be actively enrolled in school.
• Excellent interpersonal, written, and verbal communication skills, and the ability to prioritize tasks.
• Proficient with Microsoft Office, including Excel, PowerPoint, Word, and Outlook.

Position Qualifications:

• Undergraduate (Sophomore or higher) student working towards a Bachelor’s degree in Engineering, Manufacturing, or other relevant degree.

Key Competencies:

• Mission, Vision, Values and Strategic Priorities Focused. Understands and actively supports the organization’s mission, vision, values and strategic priorities.
• Leads Change: Persistently moves in the face of ambiguity, dilemmas, and resistance to get completion of changes in an organized way; adapts with flexibility to and copes with changing situations while maintaining focus on goals.
• Delegates Effectively. Assigns work to others in order to maximize time for strategic thinking and actions. Provides clear guidelines, monitors, redirects and sets limits as needed. Provides challenging assignments, shares authority and provides resources and support.
• Decision Making & Analysis: Makes sound decisions based upon a mixture of data-driven analysis, expertise, experience and judgment; collects relevant information, seeking input from others, and identifies connections and/or root causes of problems.
• Takes Initiative: Exhibits strong drive for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition.
• Organizational Dialogue: Creates an atmosphere in which timely and high-quality information flows smoothly up the organization and down, inside the organization and with external stakeholders; encouraging open expression of ideas and opinions.
• Communications: Exchanges thoughts, feelings and information effectively.

Physical Requirements / Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Constantly operates a computer and other office equipment.
• Ability to adjust focus, especially due to concentration on a computer screen.
• May need to lift and carry up to 30 pounds and/or position the body to reach items on the floor/below knee level or reach overhead.
• The person in this position needs to occasionally move about in industrial environments, and on uneven terrain.
• Works in a temperature-controlled office environment, with occasional work in outdoor weather conditions, and in industrial environments.
• The noise level in the work environment can be moderately loud.
• May be required to recognize small numbers, letters, symbols, and colors.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not to be construed as an exhaustive list of all duties, responsibilities, and skills that may be required of the employee. Management reserves the right to add, remove, or otherwise alter these duties, responsibilities, and skills at any time.