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Minimum Qualifications:

 

Three years of full-time experience as a Paralegal/Legal Assistant.

 

Substitution:

 

associate degree (or higher) in paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant program where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND one year of experience as a Paralegal/Legal Assistant; or

 

associate degree in any field where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND two years of experience as a Paralegal/Legal Assistant; or

 

graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted AND two years of full-time experience as a Paralegal/Legal Assistant.

 

Job Duties:

A Legal Assistant 2 in the Litigation unit may perform the following tasks:

1. Supervise the Department's review and processing of Freedom of Information requests.
2. Respond to telephone calls/inquiries from taxpayers and their representatives regarding Freedom of Information requests, handling the more complex inquiries.
3. Select and compile information on statutes, rules of procedure and specific legal subjects.
4. Supervise the preparation, organization, and maintenance of case files, records and case documentation.
5. Research and analyze a wide variety of legal sources
6. Secure information on court sessions and calendars, administrative hearing calendars, and on time-limited documentation and keeps legal staff informed of deadlines.
7. Draft or assist in the preparation of the following documents: answers, motions, affidavits, arguments, discovery responses, responses to interrogatories or notices to admit or requests for documents, and other legal papers relating to small claims cases, matters before the Division of Tax Appeals and cases in state and federal courts.
8. Work with the Bureau of Conciliation and Mediation Services and the Tax Department mailing unit to obtain and analyze certified mailing records and then prepare affidavits of mailing for litigation matters.
9. Coordinate activities between the Tax Department and United States Postal Service to obtain legally sufficient proof to establish the proper mailing of assessments issued by the Tax Department.
10. Review and analyze legal papers served on the Tax Department.
11. Prepare final documents for file closing.
12. Analyze adversaries’ responses for their sufficiency and evaluate any objections received.
13. Independently develop assigned cases or files to the point where an attorney need only sign off on the related papers or present the case to the administrative hearing judge.
14. Supervise the filing of answers and other legal papers with the Division of Tax Appeals.
15. Supervise Legal Assistant 1s, as required.
16. Meet departmental time and attendance rules and regulations.