Full-Time Administrative Clerk - Prosecutor's Office

The City of Kettering is recruiting for the position of: 

Full-Time Administrative Clerk – Prosecutor’s Office

Pay ranges from $21.09 to $30.33 per hour per hour

Medical, Dental, Vision, and Life Insurance

OPERS retirement

Vacation, Personal, and Sick Leave

The City of Kettering is seeking a detail-oriented and highly organized Administrative Clerk for the Prosecutor’s Office. This position plays a crucial role in supporting the office through clerical and administrative tasks, maintaining confidentiality, and providing exceptional customer service.

KEY RESPONSIBILITIES

• Serve as receptionist, assisting crime victims, defendants, attorneys, judges, police officers, and court staff.
• Answer phones, take messages, and direct inquiries appropriately.
• Compose, type, proofread, and process correspondence, reports, and legal documents.
• Assist in responding to discovery requests.
• Manage office supplies, orders, and inventory.
• Maintain the legal library and organize case files in compliance with records retention policies.
• Schedule and maintain the Prosecutor’s Office calendar.
• Operate various office equipment (computers, scanners, printers, copy machines, etc.).
• Perform other administrative duties as assigned.

QUALIFICATIONS & SKILLS

• Strong administrative, organizational, and communication skills (oral and written).
• Proficiency in Microsoft Office (Word, Excel, Access), Adobe Acrobat, and other office software.
• Knowledge of legal principles, office procedures, and terminology.
• Ability to draft correspondence, pleadings, and legal documents with accuracy.
• Excellent customer service and interpersonal skills to interact with staff and the public.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail, grammar, and accuracy in clerical work.
• Ability to work independently and manage multiple tasks efficiently.
• Regular and predictable onsite attendance is required.

PREFERRED EXPERIENCE & EDUCATION

• Experience in clerical or administrative work involving legal documentation.
• High school diploma or equivalent, with business school training in clerical or legal office skills.
• Paralegal training or experience preferred.
• Prior experience in a law office, municipal government, or legal environment preferred.

COMPENSATION

Pay Range $43,867/year ($21.09/hour) to $63,086/year ($30.33/hour); contingent upon the candidate’s related skills, knowledge and abilities. Comprehensive benefits include medical, dental, and vision insurance, attractive retirement plan, vacation leave, sick leave, holiday pay and other fringe benefits.

APPLICATION PROCESS

Please use our on-line application portal at https://www.ketteringoh.org/jobs/ by 5 p.m. EST on 

February 24, 2025 to complete an application and submit a resume and cover letter. For more information about this position, including position description, please visit: www.ketteringoh.org/jobs/. 

EQUAL OPPORTUNITY EMPLOYER

Job Description

GENERAL STATEMENT OF DUTIES:

Performs diversified clerical and administrative tasks for the City of Kettering Prosecutor’s Office including typing, filing, answering phones, scheduling, and utilizing a computer for word processing and database management while maintaining confidentiality. The position has extensive public contact. Ensures all clerical work is performed efficiently, accurately, and in a timely manner. This position is primarily sedentary, with some walking, standing, bending, and carrying light items such as paper, books, and equipment.

EXAMPLES OF WORK: (Illustrative Only)

• Serves as a receptionist, welcomes and assists office visitors like crime victims, defendants, witnesses, attorneys, judges, police officers, and court staff; answers telephone, takes detailed messages, directs callers to the proper person or office, and responds to public inquiries;
• Composes, types, proofs, and replies to emails, letters, memoranda, records, reports, ordinances, resolutions, and other materials in accordance with established procedures;
• Processes Department mail;
• Assists in responding to discovery requests;
• Orders supplies and equipment; keeps records of supplies disbursed;
• Maintains legal library;
• Responsible for managing files in compliance with records retention schedules and other federal and state requirements;
• Maintains calendar of events and makes appointments for prosecutors;
• Operates computers, scanners, printers, copy machine, telephone, facsimile, and other office machines;
• Performs other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Excellent administrative, organizational, customer service, and communication (oral and written) skills; a high level of proficiency in office computer applications and word processing; and the ability to establish and maintain effective working relationships with all levels of staff, City officials, volunteers and the general public. Good working knowledge of legal principles and practices, office terminology, procedures and equipment, business arithmetic, and English; some knowledge of elementary bookkeeping. Proficiency and accuracy in typing. Excellent computer processing skills with proficiency in the use of Microsoft Office (particularly Word, Excel, and Access), Adobe Acrobat, and other related software programs. Ability to maintain complex clerical records and prepare reports from such sources. Ability to make routine decisions in accordance with laws, ordinances, regulations, and established policies. Ability to understand and follow complex oral and written directions; accurate spelling and grammar skills; general clerical aptitude; uses good judgment; displays tact and courtesy; aptitude and ability for learning new technology and software. Regular and predictable onsite attendance is required. 

ACCEPTABLE EXPERIENCE AND TRAINING:

Experience in clerical or administrative work involving drafting correspondence, pleadings, documents, and forms, typing, filing, and office organization. High school diploma or equivalent with additional business school training relating to clerical, legal, and office skills, or any equivalent combination of training and experience that provides the required knowledge and skills. Paralegal training or experience is preferred. Experience in a law office or in municipal or other government organizations is preferred.