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Business Operations Coordinator

Boise State Human Resource Services

Business Operations Coordinator

Boise State University

Job no: 498839

Work type: Non-Classified/Professional

Location: Boise, ID

Categories: Administration and Business Operations,College of Engineering,Entry-Level

The College of Engineering School of Computing has an opening for a Business Operations Coordinator position. This position manages day-to-day activities to ensure the department is running efficiently and meets the expectations and needs of customers and staff. This position will work closely with the Director of School of Computing.

Job Summary/Basic Function:

The primary role of this position is to coordinate, execute, and manage a variety of critical administrative support functions for the School of Computing. This position manages day-to-day activities to ensure the department is running efficiently and meets the expectations and needs of customers and staff. This position will independently administer processes, projects, and resources and act as a liaison with other departments, colleges, and administrative offices across campus.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Essential Functions:

60% of Time the Position must:

• Provides office and staff support for the School of Computing

• Serves as a primary point of contact and liaison between the offices, students, and external constituents on a day-to-day basis

• Processes necessary HR paperwork for student, part-time, and full-time employees related to the School of Computing

• Support graduate assistantship hiring and work with the PhD Coordinator and Research Administrator to ensure expenditures are appropriately allocated

• Arrange and book travel accommodations for staff and students as well as submit post travel reimbursements in compliance with University policies and procedures.

• Process purchase requests for supplies and equipment

• Process payments and reconcile monthly purchasing card transactions in accordance with University policy and COEN policies and procedures.

• Work with COEN Research Administrators to support departmental Principal Investigators (PIs) with hiring and related purchasing in compliance with federal and grant related regulations

• Review and monitor expenditures to ensure all expenditures are authorized, accurately recorded and charged to the correct accounting string.

• Assist with reviewing local account charges and balances

35% of the Time the Position must:

• Assist the Director for the School of Computing with various projects and initiatives

• Respond to inquiries and resolve issues by interpreting and applying departmental and University wide policies and procedures

• Organizes and schedules meeting and special events including coordinating dates and times, venues, attendees, and agenda

• Provide administrative support as needed for departmental committees and functions including meeting preparation, minutes, and action item follow-up.

• Serve as the School of Computing representative on committees as assigned by the Director

• Assist with department course schedule each semester

5% of Time the Position must:

• Other duties as assigned.

Knowledge, Skills, Abilities:

• Strong organizational and problem-solving skills

• Ability to manage multiple projects or initiatives and delegate as appropriate

• Excellent oral and written communication skills

• Ability to work well under pressure and with tight deadlines

• Ability to adapt to changing assignments and multiple priorities with an attention to detail

• Ability to interact effectively as a member of a team and work collaboratively with faculty and staff

• Ability to maintain confidentiality and discretion

• Proficient in Microsoft Office and Google Suite.

Minimum Qualifications:

• Bachelor's degree or equivalent experience

Preferred Qualifications:

• Experience working in an educational setting

Salary and Benefits: Starting salary $ 48,609 annually and is commensurate with experience. Boise State University provides a best-in-class https://docs.google.com/document/d/1Yt-dextMkThD-AxYR_jyFNqjZ9_Hoyix95JzhwkHJIY/edit?usp=sharing, including (but not limited to):

• 12 https://www.boisestate.edu/hrs/payroll-and-processing/payroll-and-holiday-calendars/ AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)

• Between 12-24 https://www.boisestate.edu/hrs/benefits/sick-and-annual-leave-accrual/ for full-time Professional and Classified staff depending on position type and years of service

• 9.27% University contribution to your https://www.boisestate.edu/hrs/benefits/orp/ (Professional and Faculty employees)

• 11.96% University contribution to your https://www.boisestate.edu/hrs/benefits/persi/ (Classified employees)

• Excellent medical, dental and other https://www.boisestate.edu/hrs/benefits/medical-prescription-dental-and-vision/ coverages

• https://www.boisestate.edu/hrs/benefits/tuition-fee-waiver-benefit/ benefits for employees, spouses and their dependents

• See our https://www.boisestate.edu/hrs/benefits/ for more information!

Required Application Materials:

When applying, include the following:

• Cover letter indicating your interest and qualifications for the position

• Resume with employment history (including dates of employment)

• Three professional references with contact information

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/

Applications close: Mon, 17 Feb 2025 06:55:00 GMT

To apply, please visit: https://apptrkr.com/5978297

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