Project Manager

Project Manager – Lighting Distribution

Location: New York, NY (Work from Home or Hybrid)

Position Overview

As Lightsmith continues to expand, we are seeking a Project Manager with a strong background in lighting distribution, construction management, or electrical engineering to join our team. This role requires a detail-oriented, proactive, and team-driven professional who can efficiently manage multiple lighting projects from inception to completion. The ideal candidate is highly organized, thrives in a fast-paced environment, and excels at vendor coordination, logistics, and customer service.

Key Responsibilities

• Project Oversight: Manage all aspects of lighting projects, ensuring smooth execution from start to finish.
• Drawing & Specification Review: Analyze lighting drawings, specifications, and proposals for commercial and residential projects of all sizes.
• Scheduling & Coordination: Maintain and update project schedules, timelines, and lead time schedules to ensure on-time delivery.
• Vendor & Client Management: Build strong relationships with vendors, clients, and suppliers to facilitate seamless communication and issue resolution.
• Procurement & Logistics:
  • Create purchase orders and track shipments from factories to job sites.
  • Coordinate deliveries with trucking companies for various locations.
  • Maintain an inventory list of materials stored and shipped for each project.
• Submittals & Documentation: Prepare comprehensive submittal packages and project tracking documents upon receipt of purchase orders.
• Cross-Team Collaboration: Work closely with sales, procurement, and management to ensure project success and top-tier customer service.
• Accounting Coordination: Collaborate with the accounting team to update all billings in real-time as the project progresses and ensure materials are released appropriately.
• Proactive Customer Engagement:
  • Respond quickly to all customer inquiries and internal team meetings to prevent delays in communication.
  • Regularly reach out to customers to confirm deliveries are well-coordinated and arrive on time.
• Material Tracking & Reporting: Continuously update all tracking sheets with pertinent information to ensure real-time visibility of project materials.
• Issue Resolution: Proactively identify and resolve project-related challenges, ensuring seamless execution.
• Billing & Documentation Control: Maintain accurate project documentation, assist with monthly project billings, and oversee document control.

Qualifications & Skills

• Experience: Minimum 3+ years in project management preferred (relevant industries include lighting/electrical industry/construction management).
• Technical Skills: Proficiency in Microsoft Excel, Word, and Adobe; experience with Oasis software is a plus.
• Communication: Excellent written and verbal communication skills, essential for building and maintaining strong relationships.
• Organization & Time Management: Strong ability to multitask, manage multiple projects, and meet deadlines.
• Interpersonal Skills: Strong relationship-building and collaboration skills.
• Construction Knowledge: Ability to read and interpret construction plans and project documents.
• Team Player: Works well in a collaborative environment with sales, procurement, accounting, and management teams.

Why Join Lightsmith?

• Work in a collaborative, fast-paced environment where your contributions directly impact success, with opportunities for growth based on performance.
• Enjoy professional development opportunities and career growth potential.
• Be part of a fast-growing company with a strong reputation in the lighting distribution industry.
• Competitive salary and benefits package.