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CDBG/HOME & Housing Administrator

City of Pueblo
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SALARY

$7,765.56 - $9,489.99 Monthly

$93,186.72 - $113,879.88 Annually

LOCATION

Pueblo, CO

JOB TYPE

Full-Time (Classified)

JOB NUMBER

2501-4081

DEPARTMENT

City Administration

OPENING DATE

01/31/2025

CLOSING DATE

2/21/2025 11:59 PM Mountain

DESCRIPTIVE STATEMENT:

 

 

The CDBG/HOME & Housing Administrator is a middle management, FLSA exempt position working under the general direction of the Director of Planning & Community Development.  This position implements and monitors community development activities related to consolidated planning, compliance and monitoring, fiscal and budgetary management, loan portfolio management and servicing, data management, and housing counseling funded through federal block grants and other grant and loan programs. This position works cooperatively to update housing needs assessments. The development and implementation of Division programs to address community housing and services is a key function of this position. This position works closely with local, state, and federal agencies and officials in area of responsibility. Maintains management systems including the assembly of program related data; assists the Director to formulate annual work plans for the delivery of services; recommends changes in program priorities, meets with constituent groups, sponsors, and the general public to explain Division policies and programs. Ensures compliance with federal, state, and local laws and regulations related to area of assignment. Performs professional work associated with all housing program activities. Provides supervision of the work of the employees in the division. This position is also responsible for tracking, vetting, and monitoring compliance of non-profit organizations that receive funding from the City of Pueblo through either the annual budget process, off-cycle funding or through the Community Services Advisory Commission (CSAC) allocations.  Measures the performance of programs and provides recommendations regarding funding and reports on compliance with use of funding for committed purposes. For this primary compliance function, the position will work closely with the Mayor’s office and the Finance Director.

This job description is an overview and is intended to describe the general nature and level of work being performed.  It is not intended to be an exhaustive list of all the functions and tasks required of the position.

DUTIES & RESPONSIBILITIES:

 

 

 

  • Administers housing and neighborhood revitalization programs that utilize city, state, and federal funds, as well as private funding
  • Ensures procedures and interactions with regulatory and financial agencies are carried out according to established processes
  • Coordinates processes for the Division to provide technical assistance to citizen groups, agencies and/or authorities and seeks input and recommendations on these processes
  • Administers housing rehabilitation, new construction, home buyer, lease purchase, homeowner rehabilitation, and rental rehabilitation lending programs
  • Coordinates with citizens, neighborhood associations, City departments and consultants in the preparation and implementation of neighborhood development programs
  • Recommends policies and guidelines for housing and neighborhood revitalization programs
  • Oversee housing program related data collection and analysis
  • Maintain positive partnerships with private sector entities including lending institutions, businesses, institutions, non-profit organizations, and developers
  • Develops project and program budgets and makes recommendations to Director on expenditures, participating in the budget process as an advisor
  • Oversees and participates in the maintenance of records of all federal, state, and local funds to include ensuring grant compliant certifications from CDBG, HOME and other funding entities
  • Prepares reports, award applications, and works cooperatively with the grant applications, etc.
  • Maintains professional and technical knowledge of local, state, and federal laws/regulations relating to housing, financing and other programs funded with CDBG, HOME, and other funds
  • Maintain the City’s Five-Year Consolidated Plan, Annual Action Plan, and the Consolidated Annual Performance Evaluation Reports, as well as other required reports to agencies as assigned, making recommendations for improvement as appropriate
  • Assists the Director in the negotiation of complex development agreements with for- profit and non-profit developers
  • When requested by the Community Services Advisory Commission (CSAC), provide assistance, or assign staff to assist activities of the CSAC
  • Coordinates with Planning and Development Division regarding potential infill multi-family residential development properties and identify opportunities for “housing development ready” projects. Ensures that plans are developed within applicable federal, state, and local laws
  • Supervises technical and professional staff to include scheduling and work assignments
  • Develop a standardized funding request process to be used for all City funding requests from outside agencies
  • Coordinate all non-departmental budget requests by performing due diligence on behalf of the City with respect to the requestors financial position, governing board, sustainability, and review of status with the City, Secretary of State’s office, and other regulatory agencies with respect to licensing and compliance status
  • Develop reporting instruments, requirements, and cadence of report to the City for agencies awarded funding
  • Monitor and report on compliance with respect to all performance milestones provided as part of the annual budget or ad hoc requests from agencies to ensure that funding is being used for the requested purpose and general performance monitoring with respect to effectiveness of funding
  • Vet any new City Council contingency requests to sponsor events to ensure the organization is in good standing on sales tax and licensing with the City and provide staff reports on the requests
  • Work closely with City Finance Department staff on any grant, subrecipient, or loan agreements such as the American Rescue Plan Act (ARPA) small business grants to ensure compliance etc.
  • Serve as the Mayor’s Office representative at the Community Services Advisory Commission (CSAC) meetings
    • May not mean a seat on the commission but will be present for all meetings to provide reports to the Mayor and relevant City staff on commission activities and awards
  • Develop a strong understanding of the rules and regulations regarding taxpayer funding granted to specific organizations
  • Participate in the budget process with respect to non-departmental requests as directed by Mayor
  • Critically analyze documentation, financial documents, and other data pertaining to requests for funding submitted by outside organizations in close cooperation with City Finance
  • Cultivate an understanding of community funding resources in addition to those provided by the City to support the additional needs of outside organizations
  • Identify areas where non-department requests are duplicative, or potential duplicative with other requests for funding by other funding sources
  • Stay abreast of best practices in non-profit board governance
  • Perform site visits and travel to various off-site meetings and events


IMPORTANT FUNCTIONS: 

 

  • Must promote excellent internal and external customer service, through written and verbal communication, to all stakeholders, with the intent of promoting values through intentional communication strategies daily
  • May perform the duties of similar classifications of an equal or lower pay grade


PHYSICAL REQUIREMENTS:

Below are the physical standards an employee must meet in order to perform the essential job duties with or without a reasonable accommodation:
 

  • Work is sedentary and usually done in a seated position, but requires frequent moving about, standing, bending, kneeling, reaching, or stooping to perform filing
  • Lifting of 45 lbs. may be necessary
  • Reaching, able to extend the hands and arms in any direction
  • Position requires the ability to input large amounts of data using repetitive motion on a frequent and prolonged basis
  • The incumbent must be able to hear all communication from customers and employees by telephone or in person, and use vision to work with written documents, forms, and to respond to employees and customers


 

 

KNOWLEDGE, SKILLS & ABILITIES:

 

 

Requires Knowledge of:
 

  • Current advanced principles and practices applicable to housing, redevelopment, urban planning, and land development
  • Federal and state housing programs and requirements
  • Housing finance mechanisms
  • Housing and redevelopment laws and regulations
  • Budget and project preparation and implementation
  • Basic accounting principles associated with project costing
  • Financial statements with ability to interpret and draw relevant conclusions
  • Mechanisms for the implementation of citizen service programs
  • Supervisory and management principles
  • Windows-based computer systems
  • Current word processing, spreadsheet, communication, and research applications, such as Microsoft Word, Excel, Outlook, and internet browsers
  • Board governance concept in performing the evaluation of requests from outside agencies
  • Grant reporting, board/audit committee governance, data reporting, payout planning, direct and indirect expense allocations, reporting and tracking of multiple funds, and restrictions within an organization


Requires the skill and ability to:
 

  • Research grant opportunities and collaborate with Grant and Resource Administrator
  • Evaluate and make recommendations on requests for financial assistance to develop or rehabilitate housing projects
  • Supervise and participate in the collection, analysis and interpretation of data pertaining to housing, community development and redevelopment
  • Interpret and apply federal, state, and local laws and regulatory codes
  • Supervise, organize, schedule, and complete projects within assigned timelines
  • Supervise the work of subordinate employees
  • Maintain effective relationships with City employees, government officials, private developers, public groups and organizations
  • Strong computer skills, including Microsoft applications such as Word, Excel, Outlook and ARC GIS
  • Make effective oral presentations
  • Must be able to perform all essential functions in a safe manner
  • Interpret City Code and applicable federal and state law related to use of public funds in support of requesting agencies
  • Manage multiple projects at once with varying deadlines
  • Work independently and be self-directed and exercise reasonable judgment in decision making
  • Be discrete with respect to access to financial information and other sensitive information related to outside agency operations
  • Ability to perform all the job duties in a safe manner
  • Exhibit strong written and oral communication skills to promote clarity of intent with all levels of communication daily
  • Develop and maintain positive relationships with community non-profit agencies

 

MINIMUM QUALIFICATIONS:

 

 

In addition to the knowledge, skills, and abilities listed above, this position requires the following:

  • A bachelor’s degree or higher education from an accredited institution in business, accounting, finance, or public administration
  • Four (4) years of full-time progressively responsible, professional/exempt level experience in a housing development and program services position involved with real estate financing, market analysis experience, and citizen service
  • Two (2) years of experience in non-profit or grant compliance monitoring
  • Two (2) years of supervisory experience
  • A valid driver’s license at the time of application, and a valid Colorado driver’s license within 30 days of employment
    • License restrictions that may hinder your ability to drive on City business, such as an interlock, will be cause for disqualification
    • During the course of employment, a valid license must be maintained, and the employee must notify the City immediately upon changes to the status of their license