Senior Management Analyst

DEFINITION

Under general supervision, performs a full range of routine to complex, responsible, and varied professional, analytical, financial, systems, statistical, programmatic, management, policy and/or other administrative analysis duties in providing highly responsible staff support within the organization; develops, presents and implements plans, programs and recommendations for the City Council, City Manager, City departments, advisory committees and commissions, as well as agencies independent of the City; provides staff support to upper level management; and performs other related duties and responsibilities as required.

DISTINGUISHING CHARACTERISTICS

Senior Management Analyst - This is the advanced journey-level class in the professional Management Analyst series. Positions at this level are generally assigned responsibility for the management and administration of programs, projects, functions, and/or service areas. Incumbents at this level also independently perform the more difficult and responsible analytical, financial, systems, statistical, programmatic, management, and other administrative analyses duties in providing highly responsible staff support to a City department, office, and/or program area. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information.

ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:

1. Performs a variety of professional-level organizational, planning, management, operational, financial, systems, legislative analysis, public information, special events, and community outreach duties in support of projects, programs, and activities.
2. Prepares, develops, monitors, and administers various departmental and program budgets; prepares preliminary budget estimates; performs financial forecasting and planning; recommends revenue and expenditure adjustments; prepares budget reports for review by management.
3. Participates in the administration of programs on behalf of City Departments; implements program under established procedural direction; coordinates with assigned teams and areas of responsibility; reviews and monitors financial reports; assists in preparing and managing program budgets in support of City and Departmental goals; performs research and collects data to formulate analyst reports.
4. Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for assigned programs.
5. Establishes and maintains internal control procedures and ensures that accounting standards are met.
6. Coordinate public events designed to increase community engagement.
7. Assists in the research, development, monitoring, and reporting of grants and alternate funding sources; ensures compliance with federal, state, and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.
8. Authors management, operational, staff, legal, regulatory, and financial reports; presents reports to the City Council and other boards, committees, and commissions.
9. Serves as a liaison and represents the department and City to the public, media, and various regulatory agencies, community groups, and other agencies; analyzes, interprets, and explains departmental and programmatic policies and procedures to various stakeholders.
10. Conducts a variety of routine analytical studies by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives, makes preliminary and final recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
11. Participates in research, development, conversion, installation, and maintenance projects for department-specific applications and systems.
12. Attends and participates in professional group meetings; stays abreast of new trends, technologies, and innovations in area(s) of assignment; researches emerging products and enhancements and their applicability to City needs.
13. Participates on a variety of boards, committees, and commissions and represents the City to a variety of community and stakeholder groups.
14. Implement and manage the City’s legislative platform in coordination with the City Manager, Assistant City Manager, and consultant; interact with elected officials on legislative actions, activities, and potential funding sources; assists in drafting proposed legislation.
15. Oversee the City’s emergency management program, as provided through contracted services.
16. Monitors changes in federal, state, and local regulations, analyzes impact, and recommends and implements policy and procedural changes after approval.
17. Receives, investigates, and responds to routine problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.
18. Performs related duties and responsibilities as required.
19. Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for assigned City Department.
20. Plans, directs, and manages programs on behalf of assigned City Department; provides policy, program, and procedural direction to assigned teams and areas of responsibility; reviews financial reports and budgets to provide fiscal direction; manages, directs and negotiates the contracts and activities of contractors; prepares and manages program budgets in support of City and Departmental goals; performs research and collects data to formulate analyst reports.
21. Prepares, develops, monitors, and administers large and complex departmental, project, and program budgets; prepares preliminary budget estimates; performs financial forecasting and planning; recommends revenue and expenditure adjustments; prepares budget reports for review by management.
22. May oversee department fiscal administration activities including accounts receivable and payable, payroll, purchasing, and contract administration; prepares, reviews, and approves invoices, check requisitions, and purchase orders; prepares expenditure summary reports and other financial reports as requested.
23. May provide lead and/or functional supervision; may direct, assign work, train, and monitor work of staff within the work unit.
24. Receives, investigates, and responds to difficult and sensitive problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.
25. Conducts a variety of complex analytical and operational studies by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives, makes preliminary and final recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.