Marketing/Proposal Coordinator

Marketing/Proposal Coordinator

Design Tree Engineering and Land Surveying

Job Posting
Jan. 14, 2025

Position Title: Marketing/Proposal Coordinator

Apply via Jobsoid: https://dte-1.jobsoid.com/ 

Reports To: CEO

Company Description:

Design Tree Engineering and Land Surveying is a multi-discipline consulting engineering firm with offices in Alexandria, St. Cloud, and Minneapolis.  Design Tree has a supportive, fast-paced environment where employees can develop and utilize their natural talents and interests.  We believe it is our responsibility to provide training and mentoring to allow your responsibilities to grow as quickly as possible.  We offer competitive salaries, comprehensive benefits, including 401(K), a flexible work environment and professional advancement opportunities.

For a challenging career in a professional yet casual environment, submit your resume. The position is based in our Minneapolis office. After a 6-month orientation, telecommuting will be available to support work/life balance.

Position Overview:
The Marketing/Proposal Coordinator at Design Tree Engineering and Land Surveying plays a key role in driving new business and supporting our growth objectives through high-quality proposal submissions and targeted marketing efforts. This role involves coordinating the proposal process from opportunity tracking through final submission, collaborating across departments to deliver compliant, compelling proposals and presentations. The ideal candidate will thrive in a fast-paced environment, managing multiple deadlines with a proactive, team-oriented approach. Design Tree has established CRM processes and proposal tools that the Marketing/Proposal Coordinator can work within to collaborate and generate content. The position will have flexibility to advance the use of these processes and tools, while working within established programs.

Responsibilities:

1. Proposal Development & Coordination:
   • Serve as the lead on proposals and qualifications (RFPs, RFQs, etc.), ensuring compliance with client requirements.
   • Coordinate proposal team activities, including kickoff meetings, status updates, and reviews.
   • Develop proposal schedules, management plans, and production timelines to streamline proposal creation and meet deadlines consistently.
2. Content Creation & Management:
   • Write and edit proposal sections (cover letters, project descriptions, resumes) to incorporate win strategies and align with RFP requirements.
   • Partner with technical experts to craft tailored content that reflects Design Tree’s expertise and unique project approaches.
3. Market Research & Strategy Support:
   • Conduct targeted market research on clients, competitors, and projects to inform proposal strategies.
   • Support capture planning efforts, aligning proposals with Design Tree’s strategic objectives and brand positioning.
4. Brand & Template Management:
   • Maintain consistency in company branding across proposal documents, utilizing established templates, formatting guidelines, and graphic elements.
   • Collaborate with graphic design resources to develop visually compelling proposal layouts and presentations.
5. Knowledge & Data Management:
   • Organize and maintain a library of reusable content, past performance citations, resumes, and project descriptions for efficient proposal development.
   • Ensure all proposal-related data is securely stored and easily accessible for current and future needs.
6. Pipeline Support & Reporting:
   • Support the tracking and reporting of opportunities in the sales pipeline, keeping stakeholders informed of key proposal milestones and outcomes.
7. Additional Marketing Support:
   • Assist with other marketing initiatives, including qualifications packages, award submissions, trade shows, firm events, and digital marketing efforts (website, social media, newsletters, etc.) as needed to support corporate goals.
   • Represent Design Tree at marketing events, trade shows, and peer-to-peer marketing initiatives.

Qualifications:

• Bachelor’s degree in Marketing, Communications, English, Business, or a related field.
• 3-5 years of experience in proposal development, preferably within the AEC industry, with demonstrated knowledge of RFP responses and compliance; familiarity with AEC processes and terminology a plus.
• Strong writing, editing, and organizational skills, with a meticulous eye for detail and commitment to producing high-quality work.
• Proficiency in Microsoft Office Suite and Adobe InDesign; familiarity with CRM systems a plus.
• Ability to work effectively under pressure and manage multiple deadlines with a positive, solution-oriented approach.
• Team player with excellent interpersonal and communication skills.

This role requires a dynamic individual who can effectively convey Design Tree’s technical expertise and dedication to quality in every proposal. The Marketing/Proposal Coordinator will be instrumental in advancing our mission of delivering outstanding service and solutions for our clients across diverse public and private sectors.