Human Resources Generalist

Definition:

Under the general supervision of the Manager of Human Resources the Human Resources Generalist performs a wide variety of highly advanced, professional, technical, analytical and office administrative support functions to support the Human Resources Division requiring independent judgement and discretion and involving frequent employee and public contact. Responsibilities, include assisting with the recruitment, testing, and selection of staff, employee onboarding, salary administration and classification, leaves of absence, employee wellness activities, HRIS database management, contract administration, data entry and integrity, and employee training; prepares, reviews, enters, and maintains human resources information systems files and records.

Positions Supervised:

None

Qualification Requirements:  

To perform a job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed in the job description are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Major Duties and Responsibilities:  

The following is a list of duties that is representative of the position that includes but is not limited to:

• Performs a variety of complex and professional human resources functions in the recruitment,
• examination, selection, classification and compensation for County Office employees
• Assists in the development and implementation of employee selection procedures
• Maintain current knowledge of and assure compliance with laws, rules and regulations related to hiring
• practices
• Provides information to applicants, employees and MCOE administrators on a variety of employment
• matters relating to the classified and certificated personnel service
• Oversees position transfer processes, announcing positions available for lateral transfer, accepting lateral transfer requests
• Assists in coordinating and attends job fairs
• Administers I-9 program, including issuing forms to new employees, verifying eligibility of employment, completing and signing off on forms, and maintaining accurate files
• Conducts and coordinates orientations for newly hired employees and answers employee questions regarding employment policies, procedures
• Administers onboarding program for new employees and coordinates activities with hiring manager
• Interprets, applies, explains, and ensures compliance with federal, state, and local laws and regulations concerning the administration of employee leaves programs
• Reviews and verifies employee information and data
• Establishes and maintains employee personnel in the human resources information system (HRIS)
• Actively participates in system enhancement and upgrade efforts
• Audits and maintains personnel database system and generates reports and statistical information as required
• Compile and analyze a variety of personnel information
• Prepare and maintain a variety of records, reports and files related to recruitment, position control, personnel and assigned activities
• Audits a variety of written documentation (e.g., seniority lists, employment contracts, new hire paperwork, certificated units, etc.) for the purpose of ensuring all policies and procedures are in alignment with legal and negotiated agreements
• Facilitates reasonable accommodation determination and processes for employees and coordinates with leave programs when appropriate
• Communicates with worker’s compensation providers
• Files and maintains reports and claims
• Completes forms as required
• Conducts research regarding claims as appropriate
• Ensures that employees have and maintain appropriate credentials and licenses
• Serve as a technical resource to county office personnel and various administration concerning current credentialing compliance requirements; and other legislation
• Work collaboratively with designated personnel with hiring, audits, and verification of credentialing requirements to ensure compliance; and identifies a plan of action for certificated personnel as needed
• Conduct staff development workshops as assigned
• Initiates, prepares and processes personnel action forms for employees
• Processes payroll changes including but not limited to step advancement and longevity
• Assists in coordinating Employee Recognition Program
• Prepares individual employee contracts
• Processes fingerprints and subsequent arrest notifications for employees through the California Department of Justice
• Interprets, applies, explains, and ensures compliance with federal, state, and local laws and regulations, including collective bargaining agreements, concerning human resources programs
• Participates in special human resources projects, events and programs and prepares annual and special reports related to assigned functions and programs
• Coordinates and integrates program services and activities with other agencies
• Receives and screens visitors, telephone calls, and emails, providing a high level of customer service to both external and internal customers
• Provides information to staff, other organizations, and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures, and ordinances
• Provides general administrative support to the human resources function, including preparing correspondence, memoranda, and reports, performing reception functions, processing mail, performing data entry, and maintaining schedules and records
• Attends and participates in professional group meetings and various committees
• Stays abreast of new trends and innovations in the field of recruitment programs, leaves laws, and other human resources issues
• Receives, reviews, and processes subpoenas for employee records
• Organizes and maintains various administrative, confidential, reference, and follow-up files
• Purges files as required
• Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner
• Complies with Monterey County Office of Education Board Policies, Superintendent Policies and Administrative Regulations

Other Duties:

Performs other job-related duties as required 

Physical and Mental Characteristics:

• Physical, mental and emotional stamina to perform the duties and responsibilities of the position
• Manual dexterity sufficient to write, use telephone and business machines
• Vision sufficient to read printed materials
• Hearing sufficient to conduct in person and telephone conversations
• Speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone and in addressing groups
• Physical agility to push/pull, squat, twist, turn, bend, stoop and to reach overhead and climb
• Physical mobility sufficient to move about the work environment (office, district, school site-to-site), drive an automobile, and respond to emergency situations
• Physical strength sufficient to lift 25 pounds
• Physical stamina sufficient to sit for prolonged periods of time
• Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

Required Qualifications:

Education and Experience:

• Any combination of education, training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
• Bachelor’s Degree plus two (2) years’ experience in Human Resources; OR
• Associate’s Degree plus three (3) years’ experience in Human Resources; OR
• High School Diploma plus five (5) years’ experience in Human Resources with increasing responsibilities

Knowledge of:

• Principles, practices, and techniques of human resources in a public agency setting, including recruitment and selection and equal employment opportunity
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility
• Database management and functions
• Record-keeping principles and procedure
• Modern office procedures and practices, including filing systems, reception and telephone techniques, letter and report writing techniques
• Computer application software that includes word processing, database and spreadsheets, and personal communication data devices
• Creating databases/spreadsheets, verifying information, and entering information onto established data entry screens
• Computation of sums, quotients, fractions, percents, ratios, and other complex calculations
• Business English usage, spelling, grammar, punctuation, and report and/or letter writing
• Project management
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and MCOE staff 

Skills and Abilities:

• Interpret, apply, explain, and ensure compliance with federal, state, and local laws, rules, regulations, policies, procedures, and practices of human resources administration
• Review human resources documents for completeness and accuracy
• Administer effective recruitment, testing, and selection practices.
• Performs clerical work of advanced difficulty with accuracy and without close supervision
• Problem solving is required to analyze issues and create action plans
• Schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data
• Learn and use databases utilized by the organization to process information and produce reports
• Interact with and maintain cooperative relationships with those contacted in the course of work
• Demonstrate positive interpersonal skills using tact, patience and courtesy
• Prioritize and complete all work with minimum supervision and ensure accurate records and documents are completed and updated within required timetables
• Utilize and apply the technology of word processing, database, and spreadsheet applications
• Communicate in English, clearly and concisely, both orally and in writing
• Operate modern office equipment including computer equipment and specialized software applications programs
• Perform mathematical calculations with speed and accuracy
• Plan, formulate and execute clerical procedures and directives, in accordance with assigned duties and office policies
• Handle information in a discreet and confidential manner
• Handle complex and confidential situations with tact and sensitivity
• Analyze situations accurately and adopt an effective course of action
• Exercise reasonable judgment in unusual circumstances
• Work both independently and function effectively within a team setting while demonstrating leadership qualities
• Provide training in area of assignment for a large group of employees
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines

Licenses and Certifications:

• Possession of an appropriate, valid California driver's license with evidence of insurability