Executive Administrative Assistant
The purpose of this position is to provide high level administrative duties for executive level management.
Essential Functions:
- Must be able to communicate in spoken and written English to ensure the safe and efficient operations of the business.
- Agenda preparation and posting
- Manage minutes of meetings
- Manage Boards and/or City Council
- Assist public with Board/City council communications
- Manage sensitive and confidential information
- Acting as the point of contact between the executives and internal or external colleagues
- Managing executive calendars and organizing meetings and booking meeting rooms.
- Proofreading, editing, and handling correspondence directed to directors and managers.
- Manage complex office administrative work requiring the use of independent judgment and initiative.
- Organizes and administers central file system for electronic and written records in accordance with regulatory requirements, City policy, or as directed by the Department leadership.
- Responds to requests from regulatory agencies.
- Purchases equipment and supplies.
- Could also include the following: review leave requests, enters employee work records into payroll database and prepares weekly payroll and work schedule.
- Performs other work as assigned.
Essential Functions
- Could also include the following: review leave requests, enters employee work records into payroll database and prepares weekly payroll and work schedule.
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
Physical Demands:
- Performs work that involves walking or standing some of the time.
- Involves exerting up to 20 pounds of force on a regular and recurring basis.
- Sustained keyboard operations.
Minimum Education and Experience Requirements:
- Requires High School diploma or GED equivalent.
- Requires six (6) years of increasingly responsible experience in office administration, clerical work, or closely related or an equivalent combination of education, training, and experience.
- Proficient in Microsoft products.
- Attention to detail.
- Preferred: Knowledgeable of the Fair Labor Standards Act with the ability to compute overtime, compensatory time, court time and other special pay.
The City of Murfreesboro is an Equal Opportunity Employer.