Purchasing Administrative Co-op

Job Summary:

The Purchasing Administrative Co-op Admin is responsible for assisting the Purchasing Team with administrative support requests. Support includes tasks relating to updating data in an ERP system, expediting and follow-up on Purchase orders.

Responsibilities: 

• Assist with PLEX updates relating to closing purchase orders.
• Assist with gathering documentation and verifying material for drop shipped items is received into the system.
• Assist with the PFEP costing.
• Assist buyers with sending quote packages to suppliers.
• General administrative tasks.
• Report the progress of tasks on a regular basis.
• Follow and adhere to all safety procedures.
• Performs other duties as requested, directed, or assigned.
• Predictable and reliable attendance. 

Position Qualifications:

• Undergraduate student working towards a Supply Chain, Psychology, Business Administration, or other relevant degree.
• Must be able to work between 15-25 hours per week.
• Must possess and maintain a minimum of 3.0 GPA.
• Must fulfill 24 credit hours in one calendar year.
• Excellent interpersonal, written, and verbal communication skills, and the ability to prioritize tasks.
• Ability to handle numerous assignments simultaneously.
• Exceptional phone etiquette and capacity to always provide exceptional customer service.
• Proficient with Microsoft Office Software, including Excel, PowerPoint, Word, and Outlook.
• Co-op students may be eligible to work up to 4 years if enrolled in a college or university and fulfill the criteria noted above.

Key Competencies: 

• Focuses on Quality: Drives work results with a quality focus on actions and results.
• Continual Improvement: Displays a consistent orientation toward producing the highest quality products or services, while keeping a focus on sustainability. Constantly looking for incremental improvements in work processes and results.
• Delivers Results: Achievement-oriented, feeling a sense of urgency to reach goals on time, if not before.
• Teamwork: Works cooperatively with others to accomplish team goals and organizational objectives.
• Communications: Exchanges thoughts, feelings, and information effectively.
• Takes Initiative: Exhibits strong drive for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition.
• Organization and Planning: Establishes a systematic course for self and/or others to assure accomplishment of objectives. Determines priorities and allocates time and resources effectively.

Physical Requirements / Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Constantly operates a computer and other office equipment. 
• Ability to adjust focus, especially due to concentration on a computer screen. 
• May need to lift and carry up to 30 pounds and/or position the body to reach items on the floor/below knee level or reach overhead. 
• The person in this position needs to occasionally move about in industrial environments and on uneven terrain. 
• Works in a temperature-controlled office environment, with occasional work in outdoor weather conditions, and in industrial environments.
• May be required to recognize small numbers, letters, symbols, and colors.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not to be construed as an exhaustive list of all duties, responsibilities, and skills that may be required of the employee. Management reserves the right to add, remove, or otherwise alter these duties, responsibilities, and skills at any time.