A/P and A/R Data Entry Specialist

A/P and A/R Data Entry Specialist

Trade Management Solutions, LP

Location: Round Rock, Texas (on-site)

Overview:

As an A/P and A/R Data Entry Specialist, you will play a key role in ensuring accurate financial reporting, analysis, and compliance. You will work cross-functionally with the finance team to manage and optimize accounting processes. This role is perfect for a proactive individual with a passion for numbers, attention to detail, and an understanding of accounting principles.

Key Responsibilities:

• Accounts Payable (A/P):
  • Review and verify invoices for accuracy and completeness.
  • Enter invoice details into the accounting system.
  • Match invoices with corresponding purchase orders and receipts.
  • Prepare and process vendor payments.
  • Reconcile vendor statements and resolve discrepancies.
  • Maintain accurate vendor records and ensure compliance with company policies and procedures.
• Accounts Receivable (A/R):
  • Generate and distribute customer invoices in a timely manner.
  • Record payments received and allocate them to the appropriate accounts.
  • Follow up on overdue accounts and maintain proactive communication with customers.
  • Reconcile customer accounts and investigate any discrepancies.
  • Prepare and distribute regular A/R aging reports for management.
• General Responsibilities:
  • Ensure compliance with company financial policies and procedures.
  • Collaborate with the finance team to support month-end and year-end close processes.
  • Maintain organized filing systems for both electronic and paper A/P and A/R documentation.
  • Assist with audits by providing necessary documentation and information.

Qualifications:

• Must be bilingual (Spanish and English)
• Must have high school diploma or equivalent.
• Associate degree in Accounting or must be studying Accounting, Finance, or a related field.
• Proven experience in accounts payable and/or accounts receivable roles.
• Soft Skills: Strong analytical skills, attention to detail, problem-solving abilities, time-management, and effective communication.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel preferred.