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Program Administration Assistant

Columbia University School of Professional Studies
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Reporting to the Assistant Director, Pre-College Programs, the Program Administration Assistant  is responsible for the operational efficiency of the Pre-College Programs office. The Program Administration Assistant  takes the lead role in various tasks including reconciliation of over 500 receipts and invoices, ensuring proper online course access, field trip chaperoning, and social media management. The role requires a willingness to work across teams and departments. Housing is provided for this role. 

Operational support (Primary responsibility)  

  • Populate the incident report tracker and follow up on pending action items
  • Upload and organize receipts and other financial documents in Google Drive
  • Lead the inventory process and ensure proper stocking of supplies
  • Assist with last-minute classroom support and basic technology troubleshooting
  • Submit tickets with Instructional Support to ensure proper classroom access
  • Support the receipt reconciliation  process
  • Print and organize necessary documents, including name tags and invoices

Program support

  • Assist in staffing wellness events and other program activities, including tutoring and language learning sessions
  • Coordinate student office hours
  • Create basic reports in support of Support Youth In STEM and other scholarship initiatives as requested by Associate Director, Pre-College Programs
  • Work with attendance office to ensure proper attendance protocols are followed by instructors
  • Proofread student evaluation letters

Social media support

  • Highlight student events and activities through social media content creation
  • Take pictures during field trips and for distribution on social media, ensuring students' media releases are respected
  • Post content to the Pre-College Instagram page related to the student's New York City experience
  • Support social media content collection and administration

Field trip support

  • Serve as the primary field trip chaperone for various field trips
  • Conduct final headcount checks before departure and at various points during the trip

This position involves a considerable amount of physical activity and movement around campus and New York City.

The rate of pay for this position is $25.50/hour. Those in this role can expect 40 hours/week.