Assistant Event Coordinator- TDS

Required Documents to Apply: Resume and T&DS Student Application Form

Please email your Resume and Application to bkrichma@uci.edu

As the Assistant Event Coordinator, you will provide exceptional customer service to clients by recommending parking and charter services for campus events and communicating all necessary information, finalizing details, and creating contracts and maps. Under the direct supervision of the Event Coordinator, you will perform the following tasks:

Duties include:

·        Plan and create parking contracts which includes charter and cart services with minimal errors

·        Create maps and signs as necessary for events

·        Follow up with clients regarding guest lists and contract details as needed

·        Respond to event inquiries via email and phone to inform clients about parking options and costs

·        Cover office and dispatch duties as needed, including reception, answering phones, filing, etc.

Skills and Qualifications:

·        Self-motivated and highly detail oriented

·        Excellent organizational, written, and verbal communication skills over the telephone and in person

·        Ability to follow instructions, work independently, and follow-through on assignments with general directions

·        Able to problem solve and make decisions in stressful situations

·        Experience interacting with a diverse population, customer-focused work environments

·        Experience working in a team environment, being outgoing and friendly

·        Experience with Microsoft Word, Excel, and Outlook

REQUIRED

·        Must be able to work a minimum of 12 hours per week   (2 -5 hours per day M-F)

·        Must be able to work during summer

·        CA-Drivers License 

Must be over 18 years of age

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -  https://hr.uci.edu/new-hire/conditions-of-employment.php