Program Coordinator

Position: Indianapolis Program Coordinator 

Status: Part-time, Non Exempt 

Schedule: 20 hrs per week

Effective: Spring 2025

Reports to: Indianapolis Site Director

Location: Indianapolis, IN 

About Us: At Seeds of Caring, we believe in the power of kindness and the capacity for kids to change our world. We empower children ages 2 to 12 - our future leaders - to work for the change they want to see by engaging them in service, social action, and community-building. Our various In Person and Anywhere volunteer projects enable families, schools, and other groups to nurture a commitment to kindness, build bridges across our community, and collectively work toward a brighter, better tomorrow. 
 

Position Summary: Seeds of Caring seeks an organized and dedicated Program Coordinator with fantastic attention to detail to support in maintaining and expanding Seeds of Caring programming focused on service, social action, and community-building events for kids ages 2-12—all with the goal of giving the youngest generation meaningful and developmentally appropriate opportunities to create a kinder community with their hearts, hands, and minds. 

What you’ll do: In this capacity, some things you will work on include (but are not limited to):

• Plan and Lead In-Person Events: Lead 2-4 In Person community events in the Indianapolis area each month.
  • Coordinate and schedule events with nonprofit partner organizations
  • Create registration details for events and populate on Eventbrite platform
  • Order, organize, count and pack program supplies
  • Utilize standardized lesson plans provided which are reflective of Seeds of Caring’s asset-framing approach
  • Manage co-leaders during events
  • Encourage thoughtful discussion and empathic reflection with child participants, ages 2-12, and their grown ups.
  • Foster positive relationships with nonprofit partner organizations/host locations
  • Drop off donations to nonprofit partners at the conclusion of events
  • Collect and manage post event metrics (photos, data, etc.) in a timely manner
  • Represent Seeds of Caring in the community according to our core values
  • Show gratitude to partners and Ambassadors (adult volunteers) involved
• Support Larger In Person Events: Help plan and support large-scale community events like MLK Day of Youth Service.
• Maintain Availability to Serve as a Backup Leader for In Person events: If another Leader is unable to lead at the last minute, step in to lead the event.
• Build Relationships: Foster strong relationships with Ambassadors and nonprofit partners
• Marketing Support:
  • Create social media posts to promote and share impact from projects, using a template
  • Share and boost social media posts as needed
  • Create newsletter content as needed
  • Create marketing materials in Canva, using existing templates
• Community Outreach:
  • Represent Seeds of Caring in the community by staffing outreach booths
• Ambassador (Volunteer) Coordination:
  • Create and confirm Ambassador assignments
  • Coordinate pickup, dropoff and occasional delivery of supplies to Ambassadors
  • Send thank you notes to Ambassadors
  • Host and organize Ambassadors to accomplish specific tasks
• General Administrative Support:
  • Conduct research tasks
  • Send emails as assigned
  • Enter and organize data
  • General office duties: maintain printer, office organization, light cleaning, lifting/loading/counting supplies, mailings, coordinate meetings, order office supplies
• Other duties as needed

About you: You should have a passion for working to help create a kinder community, be detail-oriented, and have the ability to work collaboratively in a fast-paced, quickly changing environment. Qualifications and competencies we are looking for include:

• A bachelor’s degree or equivalent experience
• Strong organizational and planning skills, including the ability to manage multiple programs and tasks at once
• Ability to effectively implement lesson plans to groups of 20+ children at a time
• Comfortable speaking in front of groups and maintains a positive, engaging presence when leading programs
• Strong classroom management skills
• Personal alignment with Seeds of Caring’s commitment to DEI
• Flexibility, as schedule and hours may vary from week to week, depending on needs of the organization
• Excellent attention to detail
• Excellent written and verbal communication skills
• Minimum 3-5 years experience working with children in some capacity
• Good sense of accountability, strong dependability, and impeccable integrity
• Highly organized with excellent project and time-management skills
• Tech savvy and able to learn new systems (e.g., Eventbrite, Virtuous, Canva, Trello, Gsuites, Microsoft, SignUp Genius, WaiverSign, etc.)
• Experience promoting a positive brand image
• Committed to the mission of Seeds of Caring and creating a kinder, more connected community - led by our youngest generation
• Willingness and desire to be a team player within a collaborative work culture
• Open to and appreciative of feedback; responsive to direction and coaching
• Ability to problem solve and think critically

Supervisory Responsibility: none

Schedule & Work Environment:

• This position is part-time, non-exempt, 20 hours/week
• Seeds of Caring offers a hybrid office/remote schedule, with team members requested to spend appx. 60% of their time at the office to allow for collaboration and strong team communication
• Occasional weekends/evenings required (an average of 3 weekend days per month and 2 evenings per month)
• Lifting boxes with program materials and other setup materials is possible. The weight of the materials may be up to 40 pounds.
• Team member may be asked to travel to Seeds of Caring’s Columbus, Ohio central Ohio office 1-3 times per year.
• Team member is responsible for providing a phone and a vehicle and for ensuring that adequate workspace is available to complete remote work.

Why Seeds of Caring: Our energetic, dedicated team is determined to transform our community, and we are looking for more teammates to help us achieve this! With a deep-held commitment to the Seeds of Caring mission, we embody these core values, and it is important that new team members do too:

• Make the biggest difference. Every day. We are detailed, accountable, and possess a “can do” attitude, striving to continually increase our impact.
• Stronger together. We practice every voice belonging at the table- from participants to community partners to donors. We believe that together we make the difference, and achieve this through shared goals and mutual support.
• Embrace gratitude. To keep us grounded, we pause to reflect, show appreciation for others, honor our shared humanity, and keep kindness at our center.
• Always ask. Always grow. We embrace innovation, creativity and continuous improvement, seeing every challenge as an opportunity.
• Lead with integrity. We operate ethically, openly, and thoughtfully in all that we do.

Compensation & Benefits:

• The position is paid $21.00-$23.00/hour
• Generous PTO policy with 2-4 weeks of your choosing (based on tenure), additional 2 weeks of paid office closure each year, and 10 paid holidays
• Professional development opportunities
   

To Apply:

Please submit a cover letter and resume to work@seedsofcaring.org by February 14, 2025. 

Please view this job description as a general overview and not a mandatory comprehensive list. If you are passionate about our mission and believe that you have the skills to contribute in this role, we welcome you to apply. 

Seeds of Caring is an Equal Opportunity Employer and we believe in providing opportunities to candidates without regard to race, color, religion, sex, national origin, age, disability, or genetics. We will do this by complying with all applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This job description is designed to be a good representation of the job requirements but is not a comprehensive listing of activities, duties, or responsibilities of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Candidates must be eligible to work in the United States without sponsorship. Candidates will be required to undergo a criminal background check prior to hire.