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Executive/Personal Assistant to the CEO & Founder

Eisco Scientific | ENALAS Group
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Executive/Personal Assistant to the CEO & Founder

Job Overview:

Are you detail-oriented, highly organized, and proactive? Do you thrive in a fast-paced environment, anticipating needs and creating efficiency? Do you relish creating order out of chaos and tackling tasks with ninja-like precision? If so, this role may be the perfect fit for you.

We are seeking an Executive/Personal Assistant to be the right-hand person to support the CEO & Founder of Enalas, Eisco Labs, and Teak Tuning. This role requires a high degree of professionalism, discretion, and a commitment to excellence in execution.

Key Responsibilities

Administrative Support

  • Calendar Management: Looking for a Calendar Whisperer, where you’re managing a jam-packed schedule like it’s a game of 4D chess, and double bookings are your nemesis. You’ll be scheduling, organizing, and maintaining the CEO’s daily and long-term calendar. Proactively resolving scheduling conflicts.
  • Email Management: More like email ninja! Monitor multiple inboxes, triage correspondence, and draft responses as needed. Always maintaining confidentiality.
  • Task Conqueror: Identify what needs to be done before anyone else realizes it’s even a thing. Help keep the vibe upbeat, the snacks stocked, and the GIF game strong. Procrastination isn’t in your vocabulary.
  • Meeting Preparation: Organize and prepare materials for meetings, ensuring the CEO is well-equipped.
  • Problem Solver Extraordinaire: Handle hiccups, headaches, and difficult moments with poise and creativity. Be the first line of defense for requests, interruptions, and timewasters.

Personal Assistance

  • Daily Prioritization: Review daily tasks and ensure the CEO is prepared for all upcoming commitments. Anticipate needs and stay five steps ahead. If the CEO’s about to walk into a meeting unprepared, you’ll already have the materials in hand.
  • Travel Coordination: Plan, book, and manage travel arrangements, including contingency planning for disruptions.
  • Personal Errands & Management: Support personal tasks, such as bill payments, shopping, and event planning. Manage office supplies and inventory for multiple locations.

Project Management

  • Special Projects: Project Mastermind by assisting with initiatives like office reorganization, cost-saving measures, and event coordination.
  • Expense Management: Track receipts, process reimbursements, and monitor credit card activity for anomalies.

Qualifications

Required Skills & Experience
•    Adaptable, wonder and proactive behavior is second nature to you, and where you excel.
•    Proven experience as an Executive or Personal Assistant (3+ years preferred).
•    Organizational Wizardry: Strong organizational and time management skills with the ability to prioritize effectively. Spreadsheets and checklists are your favorite go-to.
•    Excellent written and verbal communication skills.
•    Proficiency in technology tools such as Google Workspace, Microsoft Office Suite, Salck, and project management software.
•    Ability to maintain confidentiality and discretion in all matters.

Preferred Skills
•    Familiarity with AI tools such as ChatGPT or CoPilot.
•    Graphic design skills (e.g., Canva or PowerPoint).
•    Proficiency in Spanish (a plus, but not required).
•    Social media management experience.

Why This Role Rocks:
•    You’ll have a front-row seat to the workings of three dynamic companies.
•    You’ll get to work with a founder who values initiative, creativity, and your ability to make their life easier.
•    You’ll play a pivotal role in driving growth for innovative companies in science, distribution, and finger boarding (yes, it’s a thing).

What Success Looks Like
•    CEO gains 2+ hours daily for strategic thinking and innovation.
•    Improved operational efficiency and reduced task bottlenecks.
•    Seamless execution of daily responsibilities and special projects.

Compensation & Benefits
•    Competitive salary based on experience and qualifications, $65-75k
•    Flexible working arrangements (combination of in-office and remote work).
•    Opportunity to work closely with a dynamic leader and contribute to the success of three innovative companies.

To Apply

Ready to be the CEO’s not-so-secret weapon? If interested please submit your resume directly to Ben, and preferably not via email. Bonus points if you can make us laugh or tell us about a time you saved the day in a way that deserves its own Netflix series.