Account Technician/Facilities Assistant

Job Summary

Under general direction of management personnel, performs accounting and budgetary duties, prepares and processes various financial reports and accounting records. Performs a wide variety of complex technical and clerical duties; has extensive dealings with SJCOE staff, district staff, students, and the public.

Essential Functions 

Essential functions may include, but are not limited to the following: 

1. Post checks, assemble, tabulate, audit and compare statistical and financial data; enter data into computer. 
2. Compile summaries of detailed statistical data analyzing information and data. 
3. Edit computer readouts for accuracy. 
4. Complete forms and documents; maintain necessary files and records. 
5. Communicate with agencies and personnel being served or performing services by the department. 
6. Copy, fold, sort and distribute materials. 
7. Maintain expenditure records of office/unit budget; prepares and coordinate budget transfer requests as necessary; track expenditures from each budget line item. Reconcile and balance accounts. 
8. Prepare and process purchase orders; verify amounts to pay for partial and final invoices; make copies and keep accurate records of all payments. 
9. Establish and maintain a variety of office filing and record-keeping systems including inventory data and collection systems. 
10. Order office and school equipment. 
11. Gather, review, and compile information; prepare accurate and comprehensive reports and surveys with deadlines as assigned. 
12. Prepare correspondence independently on matters not requiring personal attention of administrator. 
13. Plan, develop and implement operational procedures for school sites. 
14. Schedule appointments for landscaping, janitorial, installations of construction, technology installations, fire inspections, and all operational appointments for sites. 
15. Invoice tenants for monthly lease payments. 
16. Maintain confidentiality on all job-related matters. 
17. Meet with vendors to receive updated quotes, and on needs for updated supplies, materials, and operational devices for school sites. 
18. Perform related work as required.

Requirements / Qualifications

Possess high school diploma, GED, or equivalent. Supplemented by course work or training in accounting or bookkeeping obtained through a community college, trade, or correspondence school. Supplemental coursework may be substituted by experience of a closely related nature.

If you meet the minimum requirements and are interested in applying for this position, you must apply online and attach the following documents to complete your application: one formal letter of interest, one resume and three professional letters of recommendation (preferably dated within the past year). Please be sure to include all of these documents along with your completed and submitted application by the deadline date. If you need assistance with this process, please call (209) 468-9189.