Assistant Operations Manager, Events

Are you a highly organized, detail-oriented, and energetic individual with a passion for events and a knack for making things happen? Do you thrive in a fast-paced environment and love the challenge of juggling multiple projects? If so, then you might be the perfect Assistant Operations Manager to join our Cool Crew!

As Assistant Operations Manager, Events, you'll play a vital role in supporting the successful planning and execution of our exciting events, from local festivals and community gatherings to large-scale events such as Summerfest and Hinterland Music Festival. You'll work closely with the Operations Manager, Events and the broader marketing team to ensure every event is a seamless, fun-filled experience that perfectly captures the Pete's Pops spirit.

Responsibilities:

• Event Logistics: Assist in all aspects of event logistics, including venue research and booking, vendor management (catering, rentals, entertainment, etc.), permitting, transportation, and on-site setup and teardown. Experience with managing event budgets is a plus.
• Inventory Management: Maintain inventory of event materials, including promotional items, signage, equipment (coolers, freezers,carts, signs, etc.), and, of course, POPSICLES! Ensure adequate stock levels and coordinate timely replenishment.
• Scheduling and Staffing: Assist in creating and managing event staff schedules, ensuring adequate coverage for all event needs. Help recruit, train, and motivate seasonal staff
• Permitting and Compliance: Ensure all necessary permits and licenses are obtained and that events comply with all relevant regulations and safety guidelines. Stay updated on local event regulations.
• Vendor Coordination: Communicate effectively with vendors to secure quotes, negotiate contracts, and ensure timely delivery of goods and services.
• On-Site Support: Provide on-site support during events, troubleshooting issues, managing staff, and ensuring smooth operations. Be prepared to roll up your sleeves and handle a variety of tasks!
• Post-Event Reporting: Assist in creating post-event reports that include key metrics, feedback, and recommendations for future improvements.
• Administrative Support: Provide general administrative support to the Operations Manager, Events, including managing calendars, scheduling meetings, and handling correspondence.