Office Support Specialist

Employment Horizons is a nonprofit organization dedicated to assisting people with barriers to employment in achieving their individual vocational objectives and establishing self-sufficiency in the community.

Position Overview:

The Office Support Specialist will serve as a critical member of our administrative team, handling reception duties, general office administration, technology support, and reporting tasks. This full-time role ensures the smooth operation of the front office while supporting organizational efficiency and employee needs.

Schedule: Monday through Friday, 8:00 AM to 4:00 PM.

Rate: $16.00 - $18.00/hour.

Key Responsibilities:

• Greet and assist visitors, vendors, and program participants; manage incoming calls.
• Maintain a clean, organized, and welcoming reception area.
• Monitor and order office supplies, ensuring availability and organization.
• Manage mail, packages, and other administrative tasks.
• Support meeting logistics, including scheduling and recording minutes.
• Prepare and distribute reports, forms, and orientation materials.
• Provide basic technical support and troubleshoot office systems with assistance from off-site helpdesk. 
• Collect, organize, and submit data for required reports.
• Collaborate with departments to ensure smooth administrative operations.
• Create graphics, flyers, and other materials using Canva.

Benefits:
Employment Horizons values its team and offers a competitive benefits package, including:

• Generous paid time off: 15 holidays, 18 vacation days, and 10 sick days.
• Employer-paid medical, dental, and vision coverage.
• Education assistance program.
• 401(k) plan with a 3% company match.
• Additional perks and benefits to support your personal and professional growth.

Required Qualifications: 

• High school diploma or equivalent.
• Strong attention to detail and ability to meet deadlines.
• Proficiency in troubleshooting basic computer and office technology issues.
• Excellent verbal and written communication skills, particularly for reporting and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva.
• Highly organized with effective multitasking and time management skills.
• Valid driver’s license.

Preferred Qualifications:

• At least 1 year of experience in an administrative or office support role.

Physical Demands & Work Environment:
Work is performed in an office environment and requires operating standard office equipment and keyboards. Must be able to lift and carry parcels, packages, and other items up to 25 pounds, walk short distances, and drive a vehicle to deliver and pick up materials. Required to stand, walk, and sit; talk or hear in person and by telephone; use hands to finger, handle, or feel objects or controls; reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus. The noise level in the work environment is generally low to moderate; however, there are occasional loud sounds. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.