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Job Title: IT Accounts Payable Manager

Job Requisition ID: 44085

Closing Date: 1/23/25

Salary: $7,966/month

Work Hours: M-F 8:30AM - 5:00PM

Work Location: (Hybrid) 120 W Jefferson St Springfield, IL 62702-5170

Union Position: Yes

Work Authorization: US work authorization required. No Sponsorship Available. W2 only, no C2C. Not eligible for OPT/CPT. 

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. 

This position serves as the IT Accounts Payable Manager managing and overseeing the Technology Invoice Verification Program for the Department of Innovation & Technology (DoIT). 

In this role you will oversee the administration of Information Technology (IT) funds billing operations. 

In addition, you will direct the administration of the billing systems and oversee all statewide IT billing and collections operations. 

This position serves as a supervisor over staff engaged in billing operations and the analysis and verification of complex technology vendor invoices. 

If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position to join the DoIT Team!

 

As a State of Illinois employee, you receive a comprehensive benefits package including:

  • Competitive Group Insurance benefits including health, life, dental and vision plans
  • Flexible work schedules (when available and dependent upon position)
  • 10 -25 days of paid vacation time annually (10 days for first year of state employment)
  • 12 days of paid sick time annually which carryover year to year
  • 3 paid personal business days per year
  • 13-14 paid holidays per year dependent on election years
  • 12 weeks of paid parental leave
  • Pension plan through the State Employees Retirement System
  • Deferred Compensation Program – voluntary supplemental retirement plan
  • Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

Essential Functions

  • Under direction serves as the IT Accounts Payable Manager managing and overseeing the Technology Invoice Verification Program for the Department of Innovation & Technology (DoIT).
  • Directs staff engaged in billing operations and the analysis and verification of complex technology vendor invoices.
  • Serves as the DoIT liaison and primary interface with the technology vendors regarding billing and payment processes and issues.
  • Serves as working supervisor.
  • Develops controls over spending by obligation, monitoring spending trends and developing estimates of fiscal year spending for inclusion in spending plans.
  • Directs processing, obligation assignment, service center and cost center codes for pass through billings to state agencies.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with coursework in Fiscal Management, Accounting/Budget, Internal Audit, Insurance or Finance.
  • Requires three (3) years of progressively responsible administrative experience in Fiscal Management, Accounting/Budget, Internal Audit, Insurance or Finance in a public or business organization.

 

Preferred Qualifications

  • Three (3) years of professional experience overseeing the administration of Information Technology (IT) funds billing operations.
  • Three (3) years of professional experience directing the administration of billing systems and overseeing billing and collections operation for a large information technology organization.
  • Three (3) years of professional experience developing and implementing procedures for invoice review, verification and payment.
  • Three (3) years of professional experience developing controls over spending by obligation, monitoring spending trends and developing estimates of fiscal year spending for inclusion in spending plans.
  • Three (3) years of professional experience utilizing complex spreadsheets and databases
  • Working knowledge of IT order management, billing records, systems and revolving funds.
  • Two (2) years of experience supervising a team of professionals involved in invoicing.
  • Ability to analyze administrative and financial issues related to vendor invoicing and payment processes and adopt an effective course of action to resolve.
  • Ability to develop and maintain cooperative working relationships.
  • Demonstrated verbal and written communication skills

 

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.  

  • Requires the ability to verify identity
  • Requires employment authorization to accept permanent full-time position with the State of Illinois
  • Requires the ability to pass a position specific, agency required background check
  • Requires self-disclosure of criminal history
  • Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices
  • Requires the ability to attend seminars, conferences and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties
  • Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
  • Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends and holidays.
  • Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General (OEIG) for the Agencies of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.