Work-Study Student Program Assistant

Assist staff with office support, program coordination, outreach activities, and record management.  Conduct related research as needed.  Office support may include answering phones, operating the front desk, data entry, photocopying/scanning, filing, and other duties as assigned. Program coordination may include room set up and clean up, flyer design, signage, photography, and other tasks. Outreach activities may involve contacting other departments and organizations at UCI for possible workshops and/or collaborations, tabling (boothing), representing DEOC at campus events. Record management may include copying, scanning, filing, labeling, office supplies inventory, and mail distribution.

The Division of Equal Opportunity & Compliance (DEOC) is responsible for ensuring the University’s compliance with federal and state laws and University policies and procedures regarding discrimination, retaliation, and sexual harassment, sexual violence, equal employment opportunities, and affirmative action. The Division consists of several units including accessibilities that is responsible for ensuring that all services, programs, and activities of the University of California, Irvine and UCI Health are accessible and integrated according to the requirements of federal and state law.  The Division also provides various training programs and workshops in sexual harassment and sexual violence prevention, non-discrimination, diversity, cultural awareness, and cross-cultural communication for faculty, staff, and students. Also, DEOC provides support for UCI diversity initiatives. 

Qualifications

• Working knowledge of Microsoft Word, Excel, Access, PowerPoint
• Ability to work independently, meet deadlines, and ensure accuracy.
• Excellent note taking and typing skills.
• Excellent communication skills and ability to follow instructions.
• Sensitivity and commitment to diversity.
• Ability to maintain confidentiality.
• Reliable, organized, highly detail-oriented, diligent, and creative.
• Must be available to work min. 10 hours/week during business hours (8:00 am- 5:00 pm) Monday through Friday, excluding holidays.
• Must have a work-study award.
• Working knowledge of Adobe Photoshop and/or PDF making and editing software.
• Second language is a plus.
• Excellent time management and project management skills.

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. 

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php