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PMP Program Administrator

Texas State Board of Pharmacy
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Agency Job Posting #: TSBP 25-010

Work in Texas #: 16806922

Number of Openings: 1

Schedule: Full-Time

Opening Date: January 9, 2024

Closing Date: February 7, 2024

Job Title:                            PMP Program Administrator

State Classification:    1574 - Program Specialist V

FLSA:                                    Non-Exempt

Monthly Salary :               $5,073.97 (B21)

Team:                                    Prescription Monitoring Program

Reports to:                         PMP Manager

Travel:                                   5 Percent

New Hires & Rehires:   60-day waiting period for health coverage

Flex Schedule Allowance: Position Eligible

Teleworking Status: Position Eligible (Part-Time/Hybrid)

General Description

Performs advanced (senior-level) consultative services and technical assistance work related to planning, developing, and implementing the Prescription Monitoring Program (PMP) and all programs within the PMP including Texas Wholesale Distributor Database (TWDD), and Official Prescription Pad Orders. Work involves providing consultative services and technical assistance to program staff, government agencies, community organizations, or the general public. May serve as a lead worker providing direction to others. 

Works under the limited supervision of the Prescription Monitoring Program Manager with considerable latitude for the use of initiative and independent judgment within the limits of the agency and team policies and procedures. Work is subject to review by others, including the PMP Manager, General Counsel, and Executive Director. 

 

Essential Duties and Responsibilities

  • Performs an array of technical, training, policy, program, assessment, and administrative activities related to the Prescription Monitoring Program.
  • Compiles and analyzes data and prepares reports via Tableau and Excel.
  • Collaborates in the planning, development, implementation, analysis, and documentation of the Prescription Monitoring Program. Work involves:
    • Preparing and distributing periodic Program reports required of program (e.g., Clinical Alert data, etc.).
    • Reviewing data reports prepared by Program Analysts for accuracy (e.g., Open Records Requests, statistical reporting, etc.). 
    • Coordinating, monitoring and reviewing results of completed team audits (PMP user audits, pharmacist lookup audit, PMP reporting audits, etc.) May provide feedback to team personnel. 
    • Developing, reviewing, and suggesting revisions of team policies and procedures.
    • Reviewing PMP Integration requests.
    • Investigating and resolving requests for PMP profile deconsolidation and/or consolidation. 
  • Collaborates with program staff in determining trends and resolving technical problems.
  • Serves as a liaison to staff, government agencies, or the general public to explain and provide technical assistance on program specifics and requirements.
  • Coordinates, plans, develops, and monitors data, ad-hoc reports, and research projects.
  • May attend meetings with AWARxE vendor and other organizations as needed.
  • May serve as back-up to all other team staff and team functions as needed.
  • May serve as lead trainer to other team personnel.
  • May prepare and provide presentations to professional organizations, governmental entities, and the public on topics relating to Prescription Monitoring Program.
  • Determines work priorities and schedules time accordingly. 
  • Complies with all agency personnel policies, including regular attendance. 
  • Performs related work and other duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge of laws and rules governing the practice of pharmacy and controlled substances; agency policies and procedures; practices of general pharmacy operations; and basic customer service principles and techniques. 

Skill in the use of standard office equipment, computers, and computer software, including Microsoft Word, Microsoft Excel, Microsoft Access; Adobe Acrobat, Tableau; creating comprehensive reports using data from other programs, and reviewing documents for accuracy and completeness.  

Ability to gather, assemble, correlate, and analyze facts and data; to devise solutions to problems; to proofread, edit, prepare reports, and check work for accuracy; to communicate effectively with others, both verbally and in writing; to provide guidance and train others; to maintain confidential and sensitive information; to manage multiple priorities concurrently and meet deadlines; and to work independently. 

 

Education and Experience Requirements:                                                                                         

  • Graduation from an accredited four‐year college or university with major course work in a field relevant to the assignment is generally preferred. Experience and education may be substituted for one another.
  • Experience using spreadsheets and/or databases to analyze data and prepare analytical reports
  • Experience in a pharmacy licensed by Texas is preferred.
  • Experience in administrative or regulatory work involving prescription drugs is preferred.

License Required: None

If registered as a pharmacy technician, must possess a current registration certificate and be in good standing with the Texas State Board of Pharmacy.

Environment/Physical Conditions

Normal office environment. Tobacco-free environment. Work involves sitting and operating a personal computer for long periods of time. Work involves reading and reviewing large numbers of documents. Work involves processing information quickly and accurately. Work involves frequent transporting of files between offices. Work involves frequent verbal communications with others, in person and by telephone. Work involves traveling to meetings.

The specific statements shown in each section of this position description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

 

Conditions of Employment

Upon employment, all persons hired will be required to complete state and/or national fingerprint identification checks. Employees must be eligible, as determined by the Texas Department of Public Safety, to access criminal history records. Felony convictions and certain misdemeanor convictions will cause ineligibility. Upon employment, employees must be able to pass the required online CJIS class regarding the security of criminal records.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (Form I-9) upon hire. TSBP participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the U.S. TSBP is unable to sponsor employment visas.

In accordance with Texas Government Code, Sec. 651.005, all males who are 18 to 25 years of age must present proof of registration with Selective Service or exemption from registration upon hire.

How to Apply

Applicants must submit a completed State of Texas Application with all requested information. Incomplete applications will not be considered. A resume may be submitted to supplement the State of Texas Application; however, a resume submitted in lieu of the application will be rejected. Additionally, an application with “see resume” within the summary of experience is considered incomplete and will be rejected.

All applicants must also submit a cover letter that focuses on the applicant’s unique qualifications for the position to be considered for the position.

The Texas State Board of Pharmacy (TSBP) accepts the State of Texas applications only for posted vacancies. Applications must be received by 11:59 P.M. CST on the closing date.

Applicants may submit their State of Texas application directly to TSBP using the following methods or online at WorkInTexas. Note that any supplemental items (such as cover letters and resumes) must be sent directly to TSBP by using the methods below:

Texas State Board of Pharmacy

1801 Congress Ave Ste 13.100

Austin TX 78701

human.resources@pharmacy.texas.gov

Military Preference

In order to receive a veteran’s preference for any position, one of the following documents must be submitted with the employment application: a copy of the DD-214; a statement of compensation from the Veteran’s Administration, or a copy of the DD1300.

 

The Texas State Board of Pharmacy (TSBP) is an Equal Opportunity/Affirmative Action/ADA Employer and Smoke Free Agency. The TSBP’s employment positions are covered by the Fair Labor Standards Act (FLSA). TSBP does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or veteran status. A copy of TSBP’s EEO Plan Utilization Report is available at http://www.pharmacy.texas.gov/files_pdf/EEO_Utilization_Report_TSBP_Amended.pdf