Office Manager / Operations Analyst
About Actuate
In today’s world, proper smart security has become more vital than ever. While areas such as broad threat and gun detection have security and verification software, implementing an advanced AI into security cameras to track these threats has been incredibly difficult.
Enter Actuate. Founded in 2018, Actuate has been able to bridge the gap between AI implementation and the security world as it is designed to recognize firearms and other public safety threats in security camera feeds while still protecting privacy. The company's software utilizes computer vision and artificial intelligence that connects with the existing security camera system to detect intruders, people flow, crowds, guns, loitering, and fires, enabling security teams to get real-time alerts to improve safety outcomes.
Actuate’s AI has been installed on cameras across the U.S., Canada, Europe, South Africa, and Southeast Asia. This has allowed alarm monitoring organizations to become more operationally efficient, create significant financial savings for their customers, and fulfill their mission to keep people safe in any environment without compromising privacy.
About the role
The Office Manager plays a key role in driving operational efficiency and creating a positive employee experience. Reporting to executive leadership, this role combines expertise in administrative support, office management, and people operations. The ideal candidate is highly organized, detail-oriented, and skilled at managing sensitive information, juggling priorities, and fostering a collaborative workplace environment.
What you'll do
- Welcome employees and guests with professionalism and a friendly demeanor
- Plan company events, team-building activities, and employee recognition programs
- Coordinate onboarding and offboarding to ensure a smooth employee experience
- Maintain job descriptions and track organizational changes
- Address general HR inquiries and provide employee support
- Arrange travel and logistics for conferences and events
- Manage expense reporting, approvals, and related tasks
- Oversee office supplies, vendor relationships, and facilities maintenance
- Manage licenses, subscriptions, and software tools critical to operations
- Support the development and maintenance of company processes and policies
- Prepare reports on HR and administrative metrics for leadership
Qualifications
- Exceptional organizational skills and attention to detail
- Strong communication skills, both written and verbal
- High level of discretion in handling confidential information
- Proficiency in Microsoft Office Suite, Google Workspace, or similar tools
- Prior experience in office management or executive support is a plus
Personal characteristics
- Trustworthy, reliable, and professional
- Proactive and capable of managing multiple priorities
- Excellent attention to detail
- Strong sense of responsibility and ownership
- Approachable, collaborative, and people-oriented
- Adaptable in a dynamic, fast-paced work environment
- Highest ethical standards, integrity, authenticity, credibility, and character
Apply now