Purchasing Administrative Assistant/UCI Work Study Preferred

SPRING 2025 - UCI Undergraduate Student (WORK-STUDY preferred) to make purposeful & meaningful contributions in Purchasing/Package Receiving/Procurement Processing of research related supplies for this busy Institute. 

SETTING Dynamic, state-of-the-art dept. consisting of individuals motivated and willing to be part of a successful team.

YOUR CONTRIBUTION

80% of time:

Provide administrative support to the finance & purchasing teams.

• Works on purchasing assignments that are limited in scope, and within assigned dollar limits. Follows standard procurement practices and procedures in analyzing alternative options.
• Share responsibility for organizing, reviewing, and filing a wide-range of time-sensitive paperwork

20% of time:

- Frequently communicate & interact with faculty, dept. staff, and students.

- Use creative problem solving skills.

- Learn to effectively organize and prioritize assigned workload and meet hard deadlines.

- Triage competing deadlines with constant interruptions.

-  Other duties as assigned.

REQUIREMENTS

MUST BE AVAILABLE TO WORK WEEKDAY AFTERNOONS BETWEEN 12pm to 5pm.

Able to work independently and as a team player.

Must want to learn, develop or improve good analytical skills to handle multiple aspects of a real work environment.

Able to exercise discretion and maintain confidentiality.

Effective oral & written communication skills.

Ability to apply good sound judgment as a representative of the dept.

• PREFERRED
• WORK-STUDY
• UNDERGRADUATE attending UCI as a FRESHMAN or SOPHOMORE.
• Some administrative experience.
• Motivated, Quick learner, reliable, honest, and emotionally mature.
• Relevant EXCEL experience. WILL TRAIN
• Processing Purchases in “KFS”.
• Developing, maintaining, and generating reports from in-house and UCI databases.
• Drafting correspondences; preparing FEDEX/UPS shipments & paperwork; creating and maintaining filing systems.
• Welcoming, greeting, and guiding all Visitors to the Institute.

DESIRED

• To read and to meet all the REQUIREMENTS.