County Clerk Legislative Assistant III

Milwaukee County – County Clerk

Legislative Assistant lll

Hourly Pay Range - $20.66 - $30.98

Closing Date: January 3, 2025, or upon receipt of the first 50 application submissions

Job Summary:  The Legislate Assistant represents elected County Supervisors in their public office, delivers responsive constituent services and executes administrative responsibilities in a diverse workplace. Provides shared services for the department and district Supervisory offices.

Job Responsibilities:

• Interact with the public, County officials, and community organizations in a professional and positive manner. Answer phones, respond to emails, and assist walk-in constituent concerns.
• Organize County schedules and public files for elected officials. Track Committee and County Board meetings. Research County legislation. Coordinate town hall meetings and other district activities.
• Draft written communications on behalf of elected officials. Develop district mailings, both print and eNews.
• Manage constituent database in Salesforce, a CRM tool, and Microsoft Office Suite and cloud-based applications.
• Various projects supporting the mission of the legislative branch that arise due to the continuously shifting atmosphere of the department.
• Perform various duties as assigned to ensure success of the department's mission.

Minimum Education & Experience:

• High School Diploma/GED and the completion of at least one year of education at an accredited post-secondary school.
• One or more years of experience working in a professional office setting.
• Reliable transportation needed for in-person work at the County Clerk’s office and occasional in-person district events.
• Intermediate knowledge of all related computer and software applications, such as Microsoft Office Suite, Outlook, Excel and Salesforce CRM.

Preferred Experience:

• Bilingual English and Spanish; proficiency in speaking, writing, and reading Spanish.
• Experience in project management and or working in government.

Knowledge, Skills & Abilities:

• Strong verbal and written communication skills and the ability to speak effectively before both internal and external groups and the ability to work well with a variety of people at various levels.
• The ability to maintain confidential and sensitive information.
• The ability to interpret policy and recommend a course of action.
• The ability to make decisions of responsibility, involving evaluation of information. Decisions may require development or application of alternatives or precedents.
• Utilize judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined.
• The ability to plan and perform work in light of a new or constantly changing environment when problems are presented.
• The ability to deal with complex factors not easily evaluated. Decisions require considerable judgment, initiative, and ingenuity in areas there is little precedent.

NOTE: This position is unclassified and not subject to Civil Service Rules and Regulations. This original application is open to qualified candidates authorized to work in the United States. Appointee must establish Wisconsin State residency within six (6) months of appointment and maintain such residency during incumbency. During the application process please upload your updated resume and cover letter outlining your experience.