Unit Manager (Probation Supervisor II)

Job Announcement

Directs and manages the daily operations of juvenile probation services in the delivery of effective and efficient probation services to the public. Ensures unit goals are in line with the agency objectives. Develops, implements, monitors and evaluates policies and procedures specific to Probation Division Services. Monitors and ensures program's compliance with the provisions of the Code of Virginia, Department of Juvenile Justice and local policies and procedures. 

Provides guidance on interpretation and application of Virginia Code as well as local policy and procedures as it regards case management decisions. Instructs probation counselors in case management and supervision techniques, use of various risk assessment instruments such as Detention Assessment Instruments (DAI), Youth Assessment Screening Instruments (YASI), trauma screening, best practices, the court's philosophy and the structured decision-making method. 

Assigns cases to probation counselors, oversees and reviews work for technical soundness and conformance with the Code of Virginia. Reviews and approves service plans, court ordered Investigation and Reports (I&R's) with recommendations for court dispositions, informal sanctions or filing petitions for probation violations and issuance of Detention/Shelter Care orders when appropriate. Reviews program statistics and outcomes for effectiveness and recommends and directs necessary changes. Prepares report on unit activities. 

Directs the administrative staff in the support of division activities, including the preparation of legal documents, entry of data into court management information systems such as BADGE, VA Supreme Court Case Management System (CMS), division and agency specific databases and spreadsheets, FOCUS, JSVS (Juvenile Secure Viewing System), and directs the intake of new cases referred from court for probation and investigation services for assignment to field units. 

Trains, coaches and develops new and existing staff, conducts monthly supervision reviews/meetings with staff and provides feedback. Oversees, monitors, and leads staff in the use of Evidence Based Practices (EBP) cognitive interventions. 

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

Directs a regional office including intake, investigations and supervisory services;

Manages a residential facility or special court program;

Directs court support services, such as restitution or victim services;

Provides administrative management support to the Judges, Clerk of the Court and Court Services Unit;

Oversee and participate in the development and administration of the program’s budget; Participate in the forecast of funds needed for staffing, equipment, materials, and supplies; Ensure that program expenditures and cost estimates are adequately documented and monitored throughout the program area; 

Conduct a variety of organizational studies, investigations, and operational studies; 

Analyze program issues and provide recommendations on strategies to resolve these issues; 

Plan and develop program services for adult and juvenile probationers; 

Collaborate and coordinate with community-based treatment organizations to provide evidence-based program services to probationers;

Prepare and analyze reports, projects and correspondence; prepare special administrative reports.

Develop departmental systems, policies and procedures; recommend and develop program alternatives;

Actively participates in the selection, orientation, training and performance management process which includes evaluating performance, identifying goals and objectives, recognizing staff achievements, and coaching staff in overcoming performance or skill deficiencies;

Establishes and maintains liaison with community resources;

Prepares reports and reviews case records.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of the principles and practices of psychology and sociology;

Knowledge of the practices and procedures of casework supervision and intake activities;

Knowledge of related Federal, State and local juvenile and domestic relations laws;

Knowledge of current trends and methods of treating delinquency and related problems;

Ability to train and supervise;

Ability to interpret laws, rules, and regulations related to probation work and victim services;  

Ability to interview and counsel clients; 

Ability to prepare complete case records and reports; 

Ability to use technology to enter and retrieve information; 

Ability to develop and maintain effective working relationships with a variety of individuals.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:  (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
A master's degree in social/behavioral sciences, law enforcement, or education; plus four years of professional experience in probation/court services work.

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license (Required at the time of application)
 
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete the following to the satisfaction of the employer:
 

• Criminal Background Investigation
• Child Protective Services Registry Check
• Credit Check
• Driving Record Check

PREFERRED QUALIFICATIONS:
 

• A bachelor’s degree in criminology, psychology, social services, counseling is preferred, with at least 5-7 years of related experience.
• Seven years of experience with case management and supervising clients in the community.
• Evaluating staff performance and creating performance measures.
• Seven years of experience completing risk assessments, making referrals to services, and utilizing cognitive interventions.
• Five years of experience making presentations with the ability to communicate effectively in writing and orally.
• Five years of experience completing case reviews, evaluating work for quality and accuracy, coaching and providing feedback.
• Seven years of experience supervising and monitoring juvenile probation and parole cases, while adhering to Department of Juvenile Justice (DJJ) policies and standards.
• Proficiency using Microsoft Outlook, Word, and Excel.

 
PHYSICAL REQUIREMENTS:
 

• Requires the ability to travel to other work sites to attend meetings and/or training.
• Visual clarity is required to read data on a computer monitor, incumbent must be able to operate keyboard driven equipment and communicate with others.
• Work is generally sedentary and is performed in a normal office environment; may be required to carry items under 25 pounds in weight.
• Ability to operate a motor vehicle.
• All duties performed with or without reasonable accommodations.

 
SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
 
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.  
 
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.
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