Human Resources and Administrative Intern

Position Duties

The Energy Department is currently seeking to hire one (1) intern to support the Human Resources and Administrative team in the Budget, Financial Planning, and Human Resources Division.  

The Human Resources and Administrative Intern’s primary responsibility will be to assist with day-to-day Human Resources and general office management functions. Projects could include: 

• Assist the Human Resources team with organizing and filing confidential materials.
• Support the preparation and distribution of recruitment materials.
• Assist with the facilitation of in-person interviews by coordinating schedules, calendaring, booking conference rooms, and welcoming candidates.
• Assist with new employee onboarding.
• Maintain and update the department's IT inventory, ensuring all assets are accurately tracked, documented, and in good working condition.
• Assist with the creation and upkeep of the department’s organizational charts, ensuring accuracy and timely updates to reflect current staffing structures.
• Attend career fairs and other events to connect with potential candidates and share information about the department.
• Other HR and administrative duties and projects as assigned.

Pay: Student Intern: $15.17 – $21.66 per hour (unbenefited). These salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience. 

Work Schedule: During the academic year, interns are recommended to work 15-30 hours per week, with schedules determined collaboratively between the hiring manager and the intern based on student availability and project needs. During summer and winter breaks, interns may work up to 40 hours per week. 

Minimum Qualifications

Student Intern: Any combination equivalent to completion of high school and current enrollment in an accredited college or university in undergraduate or graduate program. 

Licenses & Certificates: Possession of a valid driver's license authorizing the operation of a motor vehicle in the State of California may be required for these internship positions. 

Other Qualifications

Desired skills: 

• Understanding of the importance of handling sensitive and confidential materials with discretion.
• Professional and welcoming demeanor when interacting with candidates, new employees, and career fair attendees.
• Ability to handle multiple tasks/projects simultaneously. 
• Attention to detail to ensure accuracy when handling files, updating documents, and managing schedules.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn other systems or tools (e.g., Asana, PeopleSoft).

Please note:  

The City of San Jose will be closed from Monday December 23, 2024 - Thursday January 2, 2025. Due to this closure, there may be a delay in reviewing application submissions. Please note we hope to provide a status update to all candidates regarding the status of their application by the end of January 2025. If you have any questions please feel free to reach out to the recruiter at vanessa.rojas@sanjoseca.gov.

Additional Information:

Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.  

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.  Please be advised that use of AI content in your responses may result in your removal from the hiring process.

About the Department

San José Clean Energy, or SJCE, is San José’s local, not-for-profit electricity supplier operated by the City of San José’s Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. SJCE serves more than 350,000 customer accounts and has contracted for more than 1 GW of power.

Joining our team means that you will be making a big impact on the fight against climate change. SJCE plays an important role in meeting San José’s ambitious goal to be carbon neutral by 2030 and in implementing the City’s climate action plan, Climate Smart San José. Thanks to SJCE, San José has one of the cleanest energy mixes of any large city and offers a 60% renewable product and a 100% renewable product.

Serving our community with respect and integrity is at the core of what we do. We center equity, diversity, inclusion and belonging in our work. The department also hosts active staff-led Culture and Racial Equity committees and has won awards for its education and outreach work with Spanish and Vietnamese-speaking communities.

For more information about San José Clean Energy, please visit: www.sanjosecleanenergy.org