Project Administrator

Project Administrator (Honolulu)

A local construction company is seeking a detail-oriented Project Administrator to join our team. The ideal candidate will assist in coordinating project activities and ensuring smooth operations within the organization. Responsibilities include the followings:

• Provide administrative support to project managers and team members.
• Organize and maintain project documentation, including contracts, reports, and correspondence.
• Conduct research and compile data as needed for projects.
• Prepare invoices for projects and maintain accounts receivable.
• Assist in preparing project proposals and tracking results.
• Assist in contract review.
• Prepare documents for new projects.
• Assist the project team in planning and coordination of project requirements.
• Support payroll and procurement.
• Assist in preparing and maintaining RFIs, submittals, billing, and any project related documents.
• Monitor deadlines and keep project calendar up to date.
• Record keeping.
• Communicate information between internal and external customers.
• Other duties as assigned.

Requirements:
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Excel and Word)
- Ability to interact with various levels of management
- Professional appearance and demeanor

- Must have strong organization and time management skills, and the ability to self-motivate

- Ability to multi-task under time constraints and working effectively as a team player in a professional office environment
- Minimum high school diploma or GED with at least 5 years of experience

- Associate or College degree preferred

- Construction industry background/experience preferred