Director of Operations

The Director of Operations plays a leadership role in advancing the mission of the school and ensuring that the school's financial and personnel services run efficiently and effectively.

The Director of Operations provides supervision of the front office staff and outside bookkeeping and investment functions.

As a school representative, the candidate must be a Catholic in good standing and take an oath of fidelity to the Magisterium. Their job duties are:
 

Finance/Bookkeeping:

• Manage the outside bookkeeping firm. Provide accurate and timely financial reports.
• Collaborate with school leaders and the Board of Directors preparing monthly operating statements, securing an annual audit of the school's financial records and position, and establishing annual budget goals.
• Oversee the annual budget setting process for the school. Implement a process of budget-to-actual and forecast reporting for all school budget managers. Monitor monthly income and expenditures, authorizing payment of all bills and payroll.
   

Choice Compliance/Accreditation:

• Manage financial requirements for the WPCP and MPCP programs and accreditation. Generate annual submissions to WRISA for accreditation.
   

Investment/Funding

• Build endowment and direct investment goals in accordance with the school's financial needs. Manage the financial capital requirements and funding implications of all capital projects.
   

Human Resources:

• Oversee the management of Human Resources personnel records.
• Ensure that the school is following all federal, state, and local employment regulations.
• Collaborate to manage hiring, interview and onboarding processes.
• Approve payroll, monitor all personnel sick/holidays/personal days/vacation, and provide information to staff as needed. Maintain confidential personnel records. Oversee compliance with Safe Environment for staff and volunteers.
   

Development Support:

• Collaborate with the development team to ensure all gifts, donations, and pledges are recorded accurately and distributed appropriately.
• Provide preparation of reports supporting fundraising efforts, recording receipts and expenses. Assist development staff with reporting and compliance activities. Manage non-profit tax receipts. Assist with grant reporting.
   

Risk Management:

• Manage the school's property/casualty, directors' and officers' liability, employment practices liability, and fiduciary liability insurance programs. 
• Maintain appropriate levels of insurance to protect the property and cover the liability of the school.

Education and Experience:

• Bachelor's Degree from an accredited four-year college or university in Business Administration or related field preferred.
• Strong background in finance, budgeting, and cash management. Previous supervisory experience preferred.
   

Required Knowledge, Skills, and Abilities:

• Advanced skills in MS Office Suite and Google Workspace products, and database management software; ability to confidently learn new technology. 
• Proficiency in or ability to learn other software such as Quickbooks, Virtuous, TADS, and other platforms.
• Ability to be autonomous, self-motivated. Detail-oriented, with excellent time management and communications skills. 
• Open and collaborative management style. Strong customer service, and commitment to confidentiality.

Type of Employment:

• Full - Time, Year Round, two weeks vacation after 90 days, PTO, no-school/no-work days, school holidays, and summer staff hours.

Disclaimer:

This job description is a summary of typical functions of the position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks and duties of this position might differ from those outlined in the job description and those other duties, as assigned, might be part of the job to meet business or organization needs.

Interested Parties:

Please forward a cover letter, resume, and 3 references to: office@chestertonmke.org.

Or mail to:
 

Chesterton Academy of Milwaukee

N74W13646 Appleton Ave.

Menomonee Falls, WI 53051

About Chesterton Academy of Milwaukee:

Chesterton Academy of Milwaukee is a private, classical, liberal arts Catholic high school in the Archdiocese of Milwaukee, and a member of the Chesterton Schools Network.

The mission of Chesterton Academy of Milwaukee is to help parents raise up a generation of joyful saints and leaders, educated in the classical arts tradition and the truths of the Catholic faith in order to serve the common good. Chesterton Academy of Milwaukee does not discriminate on the basis of race, color, national origin, and ethnic origin in its hiring practices, administration of its educational policies, admission policies, scholarship programs, and athletic and other school-administered programs.

See more at Chestertonmke.org.