Associate Director, Operations and Finance

Nature of Work: The Associate Director, typically under the direction of the Director or above, designs, develops, implements and interprets departmental processes and programs. The Associate Director may provide leadership and guidance for a university department. Generally supervises three (3) or more budgeted position direct reports. May function as the Director in his/her absence.

Typical Responsibilities: Advise and assist in planning, directing and reporting of the activities of one or more functional areas within a department. Assist in the development and implementation of the department’s programs. Assist with budgeting and staffing necessary to meet contractual obligations. Contribute to the short and long term vision and planning for the department. Assist in developing and/or managing the implementation of policies, processes, and training.

Required Qualifications: This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and four years of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and six years of experience directly related to the job functions; or (c ) 10 years of direct experience.

Finance 

• Provide analysis and oversight for Coggin College of Business Education and General (E&G), Auxiliary, Contracts and Grants (C&G), and Foundation budgets and fiscal resources. Design, implement, and enhance reporting systems to ensure timely and accurate reporting of data. 
• Submit divisional budget-cycle deadlines on behalf of the College, including auxiliary packets, summer worksheet, and recurring, non-recurring, carry forward, and rollover requests. 
• Develop and advise on departmental budgetary practices in coordination with college departmental chairs, directors, budget personnel, faculty, and administration. Facilitate budget discussions with Coggin departments. 
• Manage the spending distributions from and endowments of approximately $30 million, split across more than 100 individuals accounts. 
• Coordinate, recommend, and approve budget allocations, transfers, and adjustments as needed to accomplish the goals and objectives of the college. 

Personnel 

• Supervise positions P-00000648 and P- 00000286.
• Onboard and provide continued training to office managers and budget staff. 
• Submit faculty recruitment plans to Academic Affairs. Advise departments on posting positions and hiring of full-time faculty. 
• Track rate reserves and update position descriptions, as needed, for the College.
• Coordinate job posting and hire documentation for positions reporting to the Dean. 
• Serve as the primary College liaison to Academic Affairs for personnel actions, including adjunct contracts, overloads, visiting faculty, and sabbaticals. 

Building and Technology 

• Point of contact for building renovation requests initiated by the college. 
• Oversee the activation of physical resources, including classrooms, offices, furniture, and technology. 
• Ensure training for college-wide and University-wide systems (ex. Workday) is communicated to departments. 

Compliance 

• Prepare and report college financial information to its specialized accreditor, AACSB.
•  Coordinate actions/responses to State, Federal, and University audits. 

Schedule 

• As the designated College Scheduler, be the point of contact for Records & Registration.
• Advise chairs on scheduling timeline and policy.

Department

Coggin College of Business, Dean

Compensation

Negotiable

Equal Opportunity

In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.