Administrative Assistant

Organization: The Thriving Initiative 

Location: Santa Barbara, CA, Goleta, CA

This position is hybrid. Most work is remote with some in person requirements. Must have reliable transportation. 

Reports to: Executive Director

Who We Are

The Thriving Initiative is a 501(c)(3) non-profit focused on creating safe, accessible, and effective programs to help survivors of sexual assault, stalking, and domestic violence heal from trauma. Serving college campuses like UC Santa Barbara and Santa Barbara City College, we’re a passionate, close-knit team dedicated to making a meaningful impact. Our hybrid workplace offers flexibility, collaboration, and a chance to support survivors in transformative ways.

Who We’re Looking For

We’re seeking a highly organized and detail-oriented Administrative Assistant to support our operations, events, and team. Ideal candidates will have 1-2 years of administrative experience, strong communication skills, high integrity, and a passion for supporting survivors of interpersonal violence. Proficiency in Google Workspace, Microsoft Office, and CRM systems is preferred, as well as a proactive approach to balancing multiple priorities in a fast-paced environment. A commitment to confidentiality, cultural awareness, and the mission of The Thriving Initiative is essential.

What You’ll Do

• Data & Administrative Support: Maintain databases, update records, generate reports, and assist the Executive Director and Program Manager with scheduling, document organization, and correspondence. Develop and maintain SOPs for administrative tasks to ensure consistency and efficiency. 
• Communications & Volunteer Engagement: Manage contact lists, handle some internal and external communications, track volunteer hours, maintain directories, and help coordinate recognition efforts. Document processes and best practices to improve volunteer management and communications.
• Event & Project Coordination: Support planning and logistics for events, meetings, and trainings, including materials preparation, guest coordination, and on-site or virtual assistance. Collaborate with the team to execute special projects.

How to Apply

Submit your resume, and cover letter detailing your interest through our online application: https://tinyurl.com/ThrivingAdmin2025

Applications will be reviewed on a rolling basis but we expect to make a hiring decision by mid-January 2025. Final offers are contingent upon positive references, a background check, and a drug test.

Join us in supporting survivors of interpersonal violence, we look forward to hearing from you!

Equal Opportunity Employer:

The Thriving Initiative is committed to fostering an inclusive and diverse workplace. We are an Equal Opportunity Employer and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, genetic information, disability, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. We comply with the California Fair Employment and Housing Act (FEHA) and all state and federal regulations to provide reasonable accommodations to individuals with disabilities and to protect employees from discrimination and harassment.

If you need assistance or any reasonable accommodation due to a disability, we encourage you to contact us at apply@thethrivinginitiative.org.