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Management Analyst I

Fairfax County Government
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Job Announcement

The Fairfax County Police Department (FCPD) is seeking a highly motivated, organized, and detail-oriented individual to join the facility coordination team! This position is responsible for coordinating the day-to-day operations and maintenance facility needs with the County’s Facilities Management Department (FMD), and the security and access control needs with the County’s Department of Emergency Management and Security (DEMS). This position will require excellent communication skills as well as the practical and hands-on ability to troubleshoot issues for certain situations and projects.

Under the guidance of the chief facility coordinator, performs a variety of highly skilled duties to include but not limited to project management, technical advice, problem solving, contract administration, and the knowledge of construction codes and guidelines.

Tracks and troubleshoots a wide variety of requests and complaints from multiple bureau’s and following up on work requests to make sure the needs of the department are met. The ability to communicate ideas and information to all involved parties on a consistent basis is of high importance.

Note: The assigned functional areas of this position are Facilities Management, Project Management, Capital Improvement Projects, and Security Management. 

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
 

  • Conducts professional-level work in functions or activities, such as financial, budgetary, procurement, contract administration, human resources, training, information technology, and similar functions;
  • Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;
  • Performs designated segments of projects or programs with well-defined objectives, including activities such as data collection, synthesis of data gathered to support analysis, and documentation of findings and recommendations;
  • Performs data collection activities in support of existing studies, projects or programs, including conducting research; participating in interviews; administering customer, organizational or employee surveys; assisting in the facilitation of focus groups;
  • Participating in work group collaboration; and mapping or charting of workflow processes;
  • Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;
  • Compiles and provides business information to management;
  • Maintains index or log of standard forms for gathering information from a variety of audiences;
  • Formats data sets and performs qualitative and descriptive statistical analysis to aggregate and assimilate data for displaying potential patterns and trends;
  • Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;
  • Contributes to position papers, evaluation reports and presentations

 

 

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).
 

  • Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
  • Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
  • Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
  • Ability to identify possible solutions for solving business problems;
  • Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;
  • Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
  • Ability to communicate effectively orally and in writing;
  • Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;

 

 

Employment Standards

MINIMUM QUALIFICATIONS:   
Any combination of education, experience, and training equivalent to the following:(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for " 
Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.
 
BRIDGE CLASS EMPLOYMENT STANDARDS: 
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce.  However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

PREFERRED QUALIFICATIONS: 

  • 3 years of experience with project management software
  • Prior facilities and security camera and access control experience
  • Holds a Facility Management Professional (FMP) Certificate or equivalent
  • Experience with Fairfax County contractor guidelines
  • Demonstrates a strong commitment to detail and ability to work independently
  • Must have experience with computer skills and communication. i.e. Excel, Outlook

CERTIFICATES AND LICENSES REQUIRED:
Driver's License (Required)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check, credit check and driving record check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Employment contingent on completion of background investigation and employee subject to random drug testing. Field visits are necessary. Work requires ability to operate a computer, communicate effectively orally and in writing, respond to facility needs in a timely manner. The ability to lift up to 50 pounds without assistance. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
 
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314.DHREmployment@fairfaxcounty.govEEO/AA/TTY.