Office Asst 4/General

Purpose statement

The role of Instructional Assistant 4 is designed to support the instructional program by:

• Collaborating with families to identify and achieve goals and access necessary support services.
• Developing and delivering training programs.
• Facilitating positive relationships among parents, schools, and students.
• Monitoring and intervening with students facing truancy challenges.
• Assisting in coordinating student services and child welfare programs, including collaboration with courts, guardians, foster parents, the Children's Justice Center, youth in custody, social workers, and teachers.
• Providing services to students in migrant education programs.
• Supplying relevant information to students, parents, school offices, and community representatives.
• Supporting the implementation and maintenance of services in alignment with established guidelines and standards.

This position plays a vital role in fostering student success by connecting resources, strengthening relationships, and ensuring compliance with program goals.

 

Essential Functions

• Represents the district as the child welfare and attendance representative by appearing in adult and juvenile courts, district attorney hearings, and related proceedings.
• Assists administrators in developing and implementing program resources to address community needs effectively.
• Attends local, state, and national meetings and training sessions to stay informed on current trends and best practices.
• Maintains regular attendance to provide quality educational experiences and ensure continuity for students, parents, and the school community.
• Collaborates in the planning, development, implementation, and evaluation of the Migrant Education Program, ensuring compliance with grant policies and state/federal guidelines.
• Collects, maintains, and reviews records and statistics to meet district, state, and federal reporting requirements related to youth in custody and truancy.
• Conducts home visits to distribute information, assess needs, establish rapport, and provide supportive services to students and families.
• Facilitates and participates in meetings (e.g., curriculum, safety, advisory, special committees) to coordinate activities and align outcomes with school, district, and state objectives.
• Coordinates with external agencies and school sites to provide program referrals and support for students and families.
• Files probation referrals and criminal complaints for juveniles as required by mandated legal obligations.
• Initiates contact with students and parents regarding attendance issues, explaining the provisions of compulsory attendance laws and the potential consequences of non-compliance.
• Maintains accurate and up-to-date manual and electronic files to comply with regulatory requirements and established guidelines.
• Organizes and participates in community activities and meetings to strengthen parent engagement and enhance students' educational experiences.
• Orients students, families, and volunteers to familiarize them with program services, expectations, and requirements.
• Participates in multidisciplinary team meetings with staff (e.g., administrators, counselors, social workers, law enforcement) to address student and family concerns.
• Prepares reports, memos, and correspondence to document activities, provide references, and communicate information effectively.
• Investigate and report cases of child abuse or neglect in response to school requests, ensuring appropriate action and compliance with regulations.
• Responds to inquiries from parents, community agencies, auditors, and other stakeholders to provide accurate information and direction.
• Serves as a liaison between the district and county/state child welfare and attendance agencies.
• Supports families with equity and advocacy needs (e.g., diversity, language, 504 plans, SEPs, IEPs) to enhance students' educational experiences.
• Tracks student data (e.g., grades, attendance, interventions) to identify needs and connect students and families with additional resources.
• Verifies student residency for inter- or intra-district transfers and proof of enrollment for special programs.
• Performs other duties as assigned to ensure efficient and effective operations.