Staff Assistant, Gifts and Records

The Staff Assistant, Gifts and Records plays a vital role in advancing Holyoke Community College's mission to “Educate. Inspire. Connect.” through precise management of the institution's gift processing and records management function. Reporting to the Director of Development, this position serves as the cornerstone of HCC's fundraising infrastructure, ensuring accurate processing and recording of all charitable contributions—from annual gifts to complex seven-figure donations. The role encompasses managing stock transfers, planned gifts, EFTs, checks, credit cards and cash, while maintaining the highest standards of data integrity and donor confidentiality.

The ideal candidate will be a detail-oriented professional who takes pride in maintaining accurate records, thrives in a behind-the-scenes role, and understands the critical nature of timely and precise records management. This position requires exceptional organizational skills, proficiency in fundraising databases, and the ability to handle sensitive financial information with discretion and accuracy.

CORE COMPETENCIES

●   Technical Skills: database proficiency, accuracy in data entry

●   Professional Traits: attention to detail, confidentiality, discretion

●   Operational Skills: independent work, organization