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Recreation Programs Supervisor (Park/Rec Specialist II)

Fairfax County Government
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Join the Park Authority and our nationally recognized team of professionals! This position works as a part of one of the most highly regarded park systems in the country. With more than 25,000 acres of parkland, nine Rec Centers, eight golf courses, three lakefront parks, and more, FCPA is an exciting organization to be a part of and there are many opportunities for staff to make a difference at every level. Under the supervision of the rec center manager and section managers, this position plans and implements financially self-sustaining recreational programs including classes, day camps and events at the rec center, nearby public schools, and parks. Through in-house and vendor-provided programs, they work collaboratively with agency staff, community groups, schools, and private businesses to offer a wide variety of program opportunities for customers of all ages, abilities, and backgrounds. Prepares quarterly program schedule of classes, day camps and events based on customer demand and trends. Loads scheduling data into the registration system and completes tasks associated with program management. Processes class and camp registrations and refunds. Prepares promotional materials for site programs. Recruits, trains, supervises, and schedules staff and volunteers. Completes and reviews purchase requisitions, processes, and approves invoices and manages procurement cards according to county procedures. Evaluates program participation levels, profitability and cancelation rates and makes program adjustments to improve performance. Develops, manages, and promotes special events for the site and agency. Works within allotted budget to achieve required cost recovery goals. Ensures compliance with federal, state and county safety and health standards and agency standard operational procedures. Participates as a member of the recreation programs team and agency teams as required. Expected to work varied work shifts including weekends, evenings, holidays, and early morning hours and serves as manager on duty. 

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) 

General Duties 

  • Conducts program and service delivery evaluations using a variety of tools;
  • Identifies deficiencies and recommends alternative strategies as needed and incorporates viable suggestions into programming;
  • Develops and maintains community and corporate partnerships;
  • Writes grant proposals to obtain needed services, funds, equipment, or facilities;
  • Develops and implements community outreach plans to target underserved populations;
  • Develops, prepares, and submits an annual budget;
  • Monitors revenues and expenses and reconciles revenue/expense reports;
  • Adheres to revenue and expense limits and to departmental goals and objectives;
  • Evaluates data from daily operations and compiles administrative reports documenting attendance and service delivery for use in developing future programming;
  • Completes regular inspections and safety assessments, maintains a hazard and drug-free environment, documents issues to identify risk areas, and recommends improvements;
  • Ensures that agency programs, facilities, and personnel meet all standards for certifications and licenses related to the area of assignments;
  • Analyzes and ensures accountability of center inventory;
  • Authorizes the purchase of supplies and equipment;
  • Conducts inspections to ensure that the housekeeping, cleanliness, and maintenance of the facility are acceptable and meet quality standards;
  • Develops and implements guidelines for the security and protection of a site against fire, vandalism, and other damage;
  • Ensures compliance with federal, state, and county safety and health standards and operational procedures;
  • Acquires and posts all current certificates, licenses, permits, and operating requirements;
  • Compiles and retains operational and safety records and complies with federal, state and county safety standards;
  • Enforces operating policies and procedures, evaluates their effectiveness and recommends changes;
  • Coordinates efforts to optimize revenue production and/or customer satisfaction;
  • Promotes diverse center participation of persons from various cultural, educational, and economic backgrounds;
  • Makes arrangements for the use/maintenance of agency vehicles, facilities, and equipment;
  • Recruits, trains, supervises, and schedules volunteers and subordinate staff to assist in various aspects of programming including mentoring, instruction, and program aides;
  • Develops and disseminates material to publicize and market activities at the assigned location.

Operations 

  • Supervises the noon meal service, including logistics, special meal requests, nutritional requirements, proper storage of food, and collection of fees.

Programming 

  • Schedules, plans, organizes, supervises, and evaluates a diverse selection of leisure activities such as after-school programs, character education activities, family activities, community outings, hobby enrichment classes, leisure counseling and education, aquatics, camps, fitness, and therapeutic activity interventions;
  • Develops activity plans and process instructions for a variety of selected activities with input from staff, community members, and volunteers;
  • Develops, implements and evaluates workout programs and exercise routines for all age groups;
  • Plans and evaluates unique programs for fitness camps, seniors, persons with physical ndisabilities, and special events with assistance from personal trainers as needed;
  • Coordinates with health, social services, legal, financial, housing professionals and other local organizations to arrange and conduct special programs.

Management

  • Prepares pool rental bid packages and contracts;
  • Administers long-term rentals, prepares the annual calendar of events, and collects fees;
  • Evaluates aquatics curriculum and instructor training programs;
  • Manages individual client cases, updates the Virginia Uniform Assessment Instrument, conducts comprehensive therapeutic and functional assessments of all individuals with disabilities, and documents progress and care plans;
  • Works with other human service agencies to provide appropriate intervention strategies.

 

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) 

  • Knowledge of the principles and practices of recreation center, aquatics, or rental property operations management, as appropriate to the position;
  • Knowledge of fiscal record keeping and inventory procedures;
  • Knowledge of group work methods and activity facilitation;
  • Knowledge of aquatics, grounds maintenance, horticulture, agriculture, cultural, or historic resources, or other specialized area as appropriate for the duties of the position;
  • Ability to motivate and supervise staff and volunteers;
  • Ability to prepare clear, concise financial and administrative reports;
  • Ability to administer budgets;
  • Ability to plan, develop and administer recreation programs or community activities;
  • Ability to use a personal computer, applicable software and peripheral equipment;
  • Ability to develop and implement sound management practices;
  • Ability to conduct training programs;
  • Ability to maintain effective relationships with staff, citizen groups, and the public;
  • Ability to work independently using sound judgment in the execution of the position's duties;
  • Ability to communicate effectively, both orally and in writing.

If assigned to teen or senior center position:

  • Knowledge of the various theories of human development;
  • Knowledge of aging- or youth-related risk factors and early identification criteria;
  • Knowledge of OSHA/Universal precaution standards.

If assigned to therapeutic recreation positions:

  • Knowledge of the various theories of human development;
  • Knowledge of the principles and practices of therapeutic recreation and disability issues;
  • Knowledge of the specific limitations associated with the disabilities common to clients;
  • Knowledge of OSHA/Universal precaution standards;
  • Ability to plan, develop, and administer recreation programs or community activities to meet the special needs of at-risk populations and communities.

 

Employment Standards

MINIMUM QUALIFICATIONS: 
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
Graduation from an accredited four-year college or university with a bachelor's degree in recreation and park management, therapeutic recreation, or other closely related field; plus, two years of progressively responsible experience in park or recreation services related work, as applicable to the position.

 PREFERRED QUALIFICATIONS: 

  • Experience planning, developing, managing, and evaluating revenue-generating recreation classes for adults and children. 
  • Experience planning, developing, managing, and evaluating revenue-generating recreation day camps for children and teens. 
  • Experience planning, developing, managing, and evaluating drop in childcare facility.
  • Experience working with private businesses under contract to deliver recreation programs. 
  • Experience developing, managing, and marketing special events. 
  • Experience as a shift manager at a facility.
  • Experience using basic Microsoft Office Suite software and RecDynamics or a similar online registration management system.


CERTIFICATES AND LICENSES REQUIRED: 
 

  • Driver's License (Required)
  • First Aid certification, within 90 days of appointment
  • CPR certification, within 90 days of appointment
  • Medication Administration Training (MAT), within 90 days of appointment
  • Pool Operator's License, within 90 days of appointment


NECESSARY SPECIAL REQUIREMENTS: 
The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.  
 
PHYSICAL REQUIREMENTS:
Ability to lift up to 40 pounds occasionally and to stand for extended duration. All duties may be performed with or without reasonable accommodations.
 
SELECTION PROCEDURE:
Panel interview and may include exercise.
 
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
 
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
  
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.